Accountant/ Accounts Executive

Job Title: Accounts ExecutiveDepartment: Finance & Accounts

Reports To: Accounts Manager / Finance Head

Location: Ahmedabad, Gujarat

Job PurposeThe Accounts Executive will be responsible for managing the end-to-end sales billing process, ensuring timely collections, and accurately tracking daily machine attendance/utilization data for billing and costing purposes. This role requires strong numerical accuracy, proficiency in accounting software, and excellent communication skills to coordinate with operations and clients.

• Key Responsibilities1. Sales Billing & InvoicingGenerate accurate tax invoices, debit notes, and credit notes in compliance with GST and company policies.
• Verify billing data against work orders, contracts, and daily operational logs before dispatching invoices to clients.
• Maintain an organized and error-free digital and physical archive of all sales invoices and supporting documents.
• 2. Collection & Receivables ManagementMonitor outstanding client balances and proactively follow up on overdue payments via phone, email, and formal reminders.
• Reconcile client ledgers regularly and resolve any billing discrepancies or payment disputes efficiently.
• Track and record daily inward payments (NEFT, RTGS, Cheques) and update the accounts receivable ledger.
• Prepare weekly and monthly aging reports highlighting overdue accounts for management review.
• 3. Daily Machine Attendance & Data ManagementCollect, verify, and log daily machine attendance, run hours, and breakdown data from site supervisors or biometric logs.
• Cross-reference machine utilization hours with client billing terms to ensure accurate variable/hourly invoicing.
• Track operator attendance tied to specific machines for payroll alignment and internal costing.
• 4. Accounting Software & ComplianceMaintain clean data entry and up-to-date ledger accounts in Tally / company HRIS/ERP systems.
• Assist the senior accounts team in preparing data for monthly GST returns (GSTR-1 and GSTR-3B) related to sales.
• Coordinate with the audit team by providing necessary vouchers, invoices, and collection receipts.
• Key Performance Indicators (KPIs)Billing Accuracy: Maintaining zero or minimal errors in generated sales invoices.
• Collection Efficiency: Reducing the Days Sales Outstanding (DSO) and meeting monthly collection targets.
• Data Timeliness: Ensuring machine attendance data is logged daily without backlog delays.
• Reconciliation: Timely clearing of client ledgers with zero unallocated balances.
• Qualifications & Skills RequiredEducation: Bachelor of Commerce (B.Com), M.Com, or equivalent accounting degree.
• Experience: 2–4 years of proven experience in accounts receivable, sales billing, or commercial operations.
• Technical Skills: * Proficiency in Tally ERP 9 / TallyPrime and advanced MS Excel (VLOOKUP, Pivot Tables, Formulas).
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• Familiarity with billing workflows, GST regulations, and basic commercial terms.
• Soft Skills: * Strong negotiation and follow-up skills for handling collections.
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• High attention to detail for managing complex data like machine hours.
• Good written and verbal communication skills.