Accounts and Admin Executive

Job Title: Accounts & Admin Executive

Location: Ahmedabad

The Accounts & Admin Executive is responsible for handling a variety of accounting and administrative tasks, including billing, invoice management, expense tracking, and compliance coordination. The role requires strong attention to detail, organizational skills, and proficiency in accounting software.

Key Responsibilities:

• Billing and Invoicing: Generate proforma and tax invoices, manage payment entries, and ensure accurate communication with clients.
• Purchase Bill Management: Verify and book purchase bills, manage vendor communications, and follow up for approvals and payments.
• Expense Management: Process expense vouchers, handle travel and car running expenses, and manage reimbursements for company employees.
• Attendance and Compliance: Monitor employee attendance, prepare monthly summaries, and coordinate with external accounting firms for compliance-related filings.
• Bookings for flight, train and hotels, Form, approval, issuance, accounting
• Visitor Management: Managing Office Visits of Various Categories of Visitors such as Interviewees, Clients, Auditors, etc. Making sure they are provided proper Attention and Hospitality by the teams.
• Managing Travel and Accommodation as per applicability
• Procurement of office consumables
• Management of restricted access areas within the office
• Inventory of office assets
• Sundry visits to bank, vendors, stakeholders within Ahmedabad city (2-wheeler required)
• Maintenance of staff personal records

Facility management:

• Regular up-keep of AC, CCTV, Internet, Dealing with office building management for any essential services, Locks & Keys for all cupboards, An audit trail of maintenance activities, Visitor records

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field
• Proficiency in accounting software (e.g., SMPL ERP, QACPL ERP, Zoho Books)
• Strong understanding of billing, invoicing, and compliance processes
• Excellent communication and organizational skills