Secretary / Executive Assistant

Executive Support

• Manage and maintain Directors' calendars, appointments, meetings, and travel schedules.
• Coordinate and organize board meetings, management meetings, and executive reviews.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Attend meetings as required and record minutes, action items, and follow-up activities.
• Screen, prioritize, and manage correspondence, emails, and phone calls.

Communication & Coordination

• Act as the primary point of contact between Directors and internal/external stakeholders.
• Coordinate communication across departments to ensure timely execution of priorities.
• Draft professional correspondence, presentations, announcements, and reports.
• Follow up with stakeholders on action items and deadlines.

Administrative Management

• Organize and maintain confidential files, records, and documentation.
• Handle travel arrangements, accommodation bookings, visas, and expense management.
• Monitor and process executive expense claims and reimbursements.

Ensure efficient office administration and executive support processes.

Confidentiality & Compliance

• Handle highly sensitive and confidential information with utmost discretion.
• Ensure compliance with company policies, governance requirements, and regulatory standards.