HR And Admin Officer

Kess Construction is a Pan-India interior fit-out specialist, focused exclusively on commercial and institutional interior projects in BRANCH Expansion — not civil construction and not residential work.

Our core expertise lies in building high-quality branch formats, especially:

1. Banks & NBFCs (our primary and largest vertical)
2. Healthcare, starting with dental clinics
3. Additional commercial verticals planned over the next 5 years

As we expand, our vision is to build dedicated, high-performance teams for each vertical, enabling us to execute multiple branch rollouts simultaneously across India.

We are a fast-growing company with strong project acquisition capabilities — our sales pipeline is robust, and new branches keep getting added. What limits our growth today is not sales, but the speed and quality of hiring.

Every interior project has strict kickoff timelines.

Delays lead to penalties, damaged client trust, and operational bottlenecks.

Which is why we are now hiring a proactive HR Recruitment & Talent Development Manager who can match our pace, build strong teams quickly, and ensure our reputation remains uncompromised.

This is a high-responsibility, mission-critical role.

You will be responsible for building the workforce that makes our branch rollouts possible.

Without the right people, no project can succeed —

and you will be the one ensuring we bring in the best.

Role Overview

This is not a regular HR role.

It is a full-scale Talent Engine Ownership role, combining:

1. End-to-end recruitment for all site and office roles
2. Training & onboarding system creation for new hires
3. Performance & culture management
4. Team motivation & productivity support
5. Admin coordination & inter-departmental alignment
6. Direct support to Project Managers & Founders

You will handle multiple roles and multiple vacancies simultaneously, often with tight deadlines linked directly to project start dates.

Your ability to hire the right talent at the right time will determine our execution capacity and our client reputation.

You will also work closely with the founding team to create structured onboarding modules, collect technical inputs from Project Managers, and ensure every new hire is trained and ready before stepping onto the site.

Your mission:

👉 Build strong teams, maintain operational discipline, and ensure every branch project launches with the right talent in place.

Key Responsibilities

1. End-to-End Hiring & Recruitment ExecutionYou will own hiring for all roles, including:

1. Site Supervisor
2. Site Engineer
3. Project Coordinator
4. Project Manager
5. Accountant
6. Sales roles
7. Office Staff

And all future positions as the company grows

Your responsibilities include:

1. Creating job descriptions
2. Posting on hiring portals (Naukri, Apna, WorkIndia, LinkedIn, internal tools)
3. Managing sourcing & screening pipelines
4. Shortlisting qualified candidates
5. Conducting telephonic interviews
6. Conducting Zoom interview rounds
7. Scheduling & coordinating final in-office interviews
8. Ensuring hiring deadlines match project requirements
9. Sending offer letters and managing acceptance

You must be able to handle multiple role requirements at the same time.

2. Build Training Modules & Pre-Joining Playbooks

Before new hires join, they will have free time during notice period.

Your role is to use that time wisely by preparing them before Day 1.

You will:

1. Take inputs from Project Managers
2. Identify what each role needs to know before becoming useful onsite
3. Prepare clear onboarding modules
4. Create simple training videos, documents, SOPs
5. Ensure new hires complete pre-joining training
6. Assess their readiness before they start real work

Your goal:

👉 Reduce the learning curve and make new hires productive from Day 1.

3. Onboarding & Company Induction

Welcome and onboard new hires

1. Explain company culture, guidelines, expectations
2. Help them feel excited and committed
3. Ensure they understand responsibilities clearly
4. Set expectations for communication, accountability, professionalism

4. 3-Month Probation Period Monitoring

You must ensure every new hire successfully passes probation.

Responsibilities include:

1. Weekly check-ins
2. Reviewing their performance, attendance, responsiveness
3. Identifying early red flags
4. Coordinating with Project Managers for feedback
5. Documenting progress and issues
6. Ensuring no underperformer slips into permanent payroll

Your goal:

👉 Zero hiring mistakes.

Zero probation failures.

5. Culture, Professionalism & Behavioral Expectations

One of the biggest challenges we face is:

Candidates who interview well but behave poorly after joining.

You will:

1. Address communication gaps
2. Handle lack of responsibility or unprofessional behavior
3. Correct issues early through counseling
4. Encourage accountability & responsiveness
5. Maintain discipline in WhatsApp groups and internal communication
6. Build a positive, reliable team culture

You are the guardian of company culture and professionalism.

6. Internal Team Motivation & Support

Help existing team members stay:

1. Motivated
2. Productive
3. Aligned
4. Clear about tasks
5. Supported during workload peaks

You will play a big role in ensuring project teams stay stable and high-performing.

7. Office Admin & Cross-Department Coordination

You will also handle office-level coordination, including:

1. Supporting the accountant with admin tasks
2. Assisting project managers with documentation
3. Handling small but time-sensitive office operations
4. Ensuring smooth internal communication and workflow

This ensures the entire team functions efficiently.

8. Maintaining Recruitment Systems & Documentation

Track all candidates in organized sheets

1. Maintain interview notes
2. Document rejection reasons
3. Keep hiring funnels updated
4. Maintain onboarding records
5. Analyze hiring performance
6. Implement improvements

A strong HR system is essential as we scale.

9. Work Closely With the Founding Team

Understand vision for team building

1. Align hiring efforts with project timelines
2. Manage priorities based on operational needs
3. Take ownership of HR growth inside the company

This is a leadership-oriented role, not clerical HR.

Who We Are Looking For

Must-Have Skills

1. 1–4 years of experience in HR recruitment
2. Strong experience with Naukri, Apna, WorkIndia, LinkedIn etc
3. Excellent communication & people handling
4. Experience interviewing candidates
5. Ability to manage multiple roles at once
6. Strong documentation & coordination
7. Capable of building training modules
8. Understanding of site/engineering roles (preferred but not mandatory)
9. Strong discipline, ownership & follow-up skills

Personality Traits

1. Mature & responsible
2. Calm under pressure
3. Strong judgment
4. Reliable & consistent
5. Proactive & solution-oriented
6. Respects deadlines
7. Loves building teams
8. Naturally good with people

Why This Role Matters

Every project starts with the right people.

Every deadline depends on the right team.

You will be the person ensuring:

1. We hire experienced, reliable, committed talent
2. We reduce mistakes, delays, and mis-hires
3. Our team stays productive and aligned
4. Our culture improves
5. Kess Construction builds a world-class workforce

This role directly impacts the company’s success.