Purchase Executive

Job Summary: We are seeking a motivated and detail-oriented Procurement Specialist to manage the procurement process and ensure the timely acquisition of materials and services. The ideal candidate will coordinate with internal teams, engage with vendors, and maintain relationships to support our operational needs.

Key Responsibilities:

1. Coordinate with Sales Team: Collaborate with the sales team to gather and respond to Requests for Quotations (RFQs).

2. Vendor Management: Identify and evaluate potential vendors, negotiate prices, and assess their reliability based on quality, lead time, and pricing.

3. Purchase Order Management: Issue purchase orders (POs) and manage the release of POs to designated vendors, including Royal Power for Essae Orders.

4. Delivery Scheduling: Schedule deliveries and ensure timely receipt of orders to meet project t imelines.

5. Record Keeping: Maintain accurate records of materials ordered, received, and associated f inancial transactions, including tracking issued cheques.

6. Quality Assurance: Monitor the quality of procured items and address any issues with vendors as they arise.

7. Vendor Relationships: Foster and maintain positive relationships with vendors to ensure effective communication and collaboration.

8. Follow-Up: Proactively follow up with vendors to ensure materials are delivered on schedule.

9. RFQ Coordination: Coordinate with Frauscher for their RFQs, provide competitive quotes, and follow up for purchase orders.

10. Office and Customer Orders: Place and track Amazon orders for office supplies and customer requirements, as well as other online orders.

Qualifications:

• Proven experience in procurement or supply chain management.

• Strong negotiation skills and vendor management experience.

• Excellent organizational skills and attention to detail.

• Proficiency in procurement software and Microsoft Office Suite.

Skills:

• Strong communication and interpersonal skills.

• Ability to work collaboratively in a team environment.

• Problem-solving mindset and adaptability.