Purchase Manager

Key Responsibilities

Procurement & Vendor Management

• Manage end-to-end purchasing operations including sourcing, vendor coordination, and procurement planning.

• Obtain and evaluate quotations, negotiate rates, and finalize cost-effective deals.

• Ensure timely follow-up on quotations, order confirmations, deliveries, and payment settlements.

• Build and maintain strong vendor relationships to ensure timely supply and quality of materials.

Documentation & Bookkeeping

• Maintain accurate purchase records, bills, invoices, and related documentation.

• Update purchase ledgers and support the accounts team with required financial entries.

• Ensure proper filing of all purchase-related documents for audits and internal reviews.

Inventory & Reporting

• Coordinate with internal teams to assess and fulfil material and inventory requirements.

• Prepare regular purchase reports and maintain stock records for both entities.

• Support audit processes by providing accurate and timely documentation.

Compliance

• Adhere to company policies, procurement guidelines, and financial accuracy standards.

• Ensure transparency and accountability in all purchasing processes. Required Skills & Qualifications

• Bachelor’s degree in Commerce, Business Administration, Supply Chain Management, or related field.

• Minimum 3 years of experience in procurement with strong bookkeeping/accounting exposure.

• Solid understanding of purchase cycles, vendor management, and basic accounting principles.

• Proficient in MS Office (Excel, Word) and accounting software/tools.

• Strong negotiation, communication, and documentation skills.

• Ability to multitask and manage procurement activities across two companies.

• High attention to detail and ability to work in a fast-paced environment.