Secretary / Executive Assistant

Executive Support

• Manage Director's calendar, meetings, appointments, and travel schedules.
• Coordinate internal and external meetings with clients, vendors, architects, builders, and dealers.
• Prepare MOM (Minutes of Meeting) and ensure timely follow-ups.
• Prioritize daily tasks and business commitments for the Director.

Business Coordination

• Coordinate with Sales, Marketing, Procurement, Accounts, and Operations teams.
• Track project status, quotations, payments, dispatches, and client follow-ups.
• Maintain business reports, MIS, dashboards, and management presentations.
• Assist in monitoring key business performance metrics.

Client & Vendor Management

• Handle communication with key clients, builders, developers, architects, and channel partners.
• Ensure timely responses to business inquiries.
• Coordinate meetings and project discussions with stakeholders.

Documentation & Reporting

• Draft professional emails, business letters, proposals, and presentations.
• Maintain confidential records and management documents.
• Prepare weekly and monthly management reports.

Digital & CRM Coordination

• Maintain CRM records and follow-up schedules.
• Coordinate with marketing team for campaigns, exhibitions, product launches, and social media activities.
• Monitor business opportunities and important customer interactions.

Required Skills

Must Have

✔ 3–5 years experience as Executive Assistant, Personal Assistant, Business Coordinator, or Management Assistant

✔ Experience in:

• Architectural Hardware
• Door Hardware
• Building Materials
• Construction Industry
• Real Estate Industry
• Interior Products Industry

✔ Excellent communication skills (Hindi & English)

✔ Strong follow-up and coordination abilities

✔ Proficiency in:

• Microsoft Excel
• PowerPoint
• Google Sheets
• CRM Software
• WhatsApp Business

✔ Ability to handle confidential information professionally

✔ Strong organizational and multitasking skills

Preferred Candidate

• Female Candidate Preferred
• Graduate / MBA preferred
• Experience working directly with Directors, Founders, or Senior Management
• Strong business understanding and professional attitude
• Presentable personality with excellent interpersonal skills