Billing Executive

Job Summary

The Billing Executive in a two-wheeler showroom is a critical role responsible for processing all financial transactions, generating invoices, and maintaining accurate records related to vehicle sales, accessories, and service jobs.

Key Roles and Responsibilities

• Billing & Invoicing
• Sales Processing: Generate accurate and timely invoices (Bill of Sale) for new vehicles, ensuring all mandatory charges, taxes (GST), discounts, and accessories are correctly recorded as per the final deal sheet provided by the Sales Executive.
• Service & Parts Billing: Process invoices for the service department, including labor charges, spare parts, and additional services.
• Documentation Verification: Cross-check the customer details, vehicle registration documents, insurance papers, and loan disbursement details before generating the final bill.
• Warranty Management: Handle documentation related to extended warranty and service package sales, ensuring proper activation.
• Cash & Payment ManagementPayment Collection: Receive and record all types of payments from customers, including cash, card payments, bank transfers (NEFT/RTGS), and loan disbursements.
• Reconciliation: Maintain a daily record of all cash, card, and bank transactions. Reconcile the daily cash-in-hand and bank receipts with the billing system reports.
• Petty Cash Management: Manage and reconcile the showroom's petty cash fund as required.
• Accounting & ReportingData Entry: Accurately enter billing and payment data into the dealership's Dealer Management System (DMS) or accounting software.
• Sales Reports: Prepare and submit daily, weekly, and monthly sales and collection reports to the accounts and sales managers.
• Audit Preparation: Assist the accounts department in preparing documents for internal and external audits.
• Customer ServiceQuery Resolution: Address customer queries related to billing, invoice charges, and payment status in a professional and clear manner.
• Handover Support: Ensure all billing-related paperwork is complete and signed off before the vehicle is handed over to the customer.

Qualifications and Education:

• Minimum of a Bachelor’s Degree in Commerce (B.Com) or a related field.

Experience:

• 1-2 years of experience in billing, cash handling, or accounting, preferably within the automotive/retail industry.
• Software Proficiency: Working knowledge of accounting software (e.g., Tally, SAP) and a Dealer Management System (DMS).

Skills:

• Strong mathematical ability, high attention to detail, and proven accuracy in handling financial transactions.
• Personal Traits: Integrity, reliability, and excellent communication skills.