LOCATION - Gurgaon (travel readiness outside home residence is important)

EXPERIENCE- Fresher

Mandatory Skill Requirement -

Good communication

Operations Intern – Administration & Facility Support

• Assist in supporting Property Management Operations across PAN India locations under supervision.

• Support the strategy planning process and help communicate action points to respective Leads and teams.

• Participate in brainstorming sessions to suggest innovative solutions for administrative issues.

• Coordinate with the leasing team to understand and document technical and functional requirements.

• Help in tracking and reporting actions to improve the quality of operations across sites.

• Assist in reviewing policies and procedures, and contribute suggestions for enhancements when required.

• Support day-to-day general administrative tasks including Housekeeping, Transport, Cafeteria, and Security services.

• Help monitor and coordinate activities related to Pest Control, Courier Services, and Staff Catering.

• Assist in ensuring vendor service levels are maintained and help track compliance as per agreements.

• Contribute to budget tracking efforts and help identify cost-saving opportunities.

• Monitor administrative processes, document improvement areas, and gather feedback for enhancing employee satisfaction.

• Help in preparing and reviewing MIS reports related to facility operations as per set timelines and SLAs.

• Assist in conducting statutory audit checks and ensure proper documentation is maintained.

• Help compile and organize monthly, half-yearly, and annual reports on various facility management activities (e.g., equipment status, power usage, PPM schedules, incidents, soft services, pantry, transport, etc.).

Asset Management:

• Support the asset management process by maintaining records and tracking usage of site assets.

• Help oversee facility operations involving HVAC systems, power controls, BMS operations, fire systems, and secure access.

• Assist in coordinating with vendors/contractors for scheduled maintenance and repair work.

• Interact with building maintenance personnel for basic compliance checks and maintenance coordination.

• Update asset records in the online system and support the tracking of asset lifecycle for renewals or upgrades.

• Assist in managing travel desk activities, including basic booking support and itinerary coordination.

• Help monitor office supply levels, coordinate procurement, and manage vendor interactions under guidance.

• Follow up on pending tasks, approvals, and ensure timely updates to the concerned teams.

• Provide support in organizing office meetings, events, and conference room bookings.

ROLES & RESPONSIBILITIES

• English proficiency (written and spoken)
• Proficiency in MS Excel and MS Word
• Effective communication and interpersonal skills
• Available for duration of 6 month