Objective Summary:

The Office Manager is responsible for organizing and coordinating office operations and procedures

in order to ensure organizational effectiveness and efficiency.

Principal Duties and Responsibilities:

MAINTAIN OFFICE SERVICES:

1. Design and implement office policies
2. Establish standards and procedures
3. Organize office operations and procedures
4. Supervise office staff
5. Monitor and record long distance phone calls
6. Control correspondences
7. Review and approve office supply requisitions
8. Liaison with other agencies, organizations and groups
9. Update various organizational memberships
10. Maintain office equipment, furniture, devices etc

SUPERVISE OFFICE STAFF

1. Assign and monitor clerical and secretarial functions
2. Recruit and select office staff and train them

1. Coaching and disciplining staff

MAINTAIN OFFICE RECORDS

1. Design filing systems
2. Ensure filing systems are maintained and up to date
3. Define procedures for record and files retention
4. Ensure protection and security of files and records
5. Ensure effective and secure transfer of files and records
6. Transfer and dispose records according to retention schedules and policies
7. Ensure personnel files are up to date and secure

MAINTAIN OFFICE EFFICIENCY

1. Plan and implement office systems, layout and equipment procurement
2. Maintain and replenish office inventory
3. Anticipate needed office supplies
4. Verify receipt of supply

• Perform other related duties of HR such as ESI, PF calculation and submission
• Assess Infrastructure requirements and take appropriate actions