Secretary / Executive Assistant

The Executive Assistant to the Managing Partners at a real estate firm provides high-level administrative and operational support. The role requires handling day-to-day activities, managing schedules, coordinating meetings, overseeing communication, and ensuring smooth office operations, allowing the Managing Partners to focus on business development and strategy.

Key Roles and Responsibilities

• Administrative Support Managing calendars and scheduling meetings or appointments.
• Handling phone calls, emails, and correspondence.
• Acting as a gatekeeper, managing the partners schedule to avoid conflicts.
• Reminding the partners of important deadlines, meetings, and events.
• Acting as a first point of contact for people seeking to reach the partners.
• Relaying messages and following up on action items.
• Liaising with clients, business partners, or staff on behalf of the partners ensuring professionalism and prompt responses.
• Assist in the preparation of reports, presentations, and documents related to real estate transactions and firm operations.
• Researching / following up with clients / contractors an report back to Managing partner/s as needed in a neat and timely manner

This position is ideal for a proactive, detail-oriented individual who can manage multiple tasks efficiently while maintaining a high level of professionalism and confidentiality.