Job descriptionJob Overview:

We are seeking a smart, sharp, and proactive Executive Assistant to support our Managing Director (MD) in both professional and select personal responsibilities. This is not a routine desk job — we are looking for someone dynamic, with excellent follow-up skills, strong administrative discipline, and the drive to take ownership and grow.

This role is ideal for someone who thrives under pressure, is detail-oriented, and can serve as a dependable right hand to a fast-moving business leader.

Key Responsibilities:

• Manage the MD’s calendar, meetings, travel, and day-to-day schedule.
• Ensure effective follow-ups with internal teams and external stakeholders.
• Handle confidential correspondence, emails, calls, and memos.
• Assist in creating reports, presentations, and business documents.
• Coordinate office administration, logistics, vendor follow-ups, and purchases.
• Maintain organized records, files, and communication logs.
• Take minutes of meetings and follow up on action items.
• Support the MD in selected personal and household management tasks as needed.

Key Skills & Requirements:

• Excellent follow-up skills – must be proactive and persistent.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Good command of spoken and written English.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational and multitasking abilities.
• Working knowledge of shorthand or dictation (preferred but not mandatory).
• Minimum 3–5 years of relevant experience as an EA or senior office coordinator.

Preferred Candidate Attributes:

• Job stability with a consistent work history.
• Resides within a reasonable commute (preferably under 45 minutes) from our office.
• Mature, dependable, and values long-term commitment.
• Comfortable handling professional and limited personal responsibilities of the MD.

What We Offer:

• A respectful, collaborative, and growth-oriented work environment.
• Exposure to high-level decision-making and strategic work.
• Long-term opportunity with the scope to grow into a leadership support role.
• Hands-on training, mentoring, and responsibility from day one.