Job Title: Executive Assistant

Location: [Ghansoli, Navi Mumbai , Maharashtra]

Reports To: [Deputy CEO]

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior management. The ideal candidate will manage schedules, handle confidential correspondence, organize meetings, and act as a liaison both internally and externally.

Key Responsibilities:

• Manage calendars, appointments, and travel arrangements for executives.
• Prepare reports, memos, letters, presentations, and other documents as needed.
• Act as the point of contact between executives and internal/external clients.
• Organize meetings and prepare agendas, minutes, and follow-up action items.
• Screen and direct phone calls and distribute correspondence.
• Handle confidential information with integrity and discretion.
• Coordinate logistics for board meetings, conferences, and company events.
• Track and assist with projects and ensure timely completion.
• Manage office supplies, expenses, and reimbursements for the executive team.

Requirements:

• Bachelor's degree in Business Administration or related field preferred.
• 2–6 years of proven experience as an executive assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Must have Knowledge/Experience in Power BI.
• Ability to work independently and handle multiple tasks under tight deadlines.
• High level of discretion and professionalism.

Preferred Qualifications:

• Experience supporting C-level executives.
• Familiarity with project management tools.
• Multilingual abilities are a plus.

Note: Must have experience in Executive Assistant position.