HomeCareer AdviceHow to Write a Job Acceptance Letter: With Email Samples

How to Write a Job Acceptance Letter: With Email Samples

How to Write a Job Acceptance Letter

Congratulations! You have landed your dream job. Are you looking forward to joining the team? Then, now is the time to write an outstanding acceptance letter as a reply to your offer letter to confirm your excitement and acceptance for the job role. Here’s a step-by-step guide on how to write an effective offer letter acceptance email, along with samples to guide you through the process and help you get started on a professional note.

What is a Job Acceptance Letter

A Job acceptance letter or an offer acceptance letter is a formal communication email sent by a candidate to a future employer as a professional way of accepting a job offer. Through this acceptance letter, a candidate expresses their gratitude for the opportunity and confirmation of acceptance of the terms and conditions in the offer letter, for example, the date of joining, salary compensation, and designation offered. This offer acceptance letter serves as an acknowledgment of the position and a commitment to joining the company.

Why You Need to Write a Job Acceptance Letter

How to Write a Job Acceptance Email

Confirmation of Offer Acceptance

A job acceptance letter serves as a formal communication of confirmation of your offer letter and the job role. This provides your recruiter clarity and understanding of the agreement between you and the employer.

Shows You Are a Professional

Sending a job acceptance letter gives a positive impression to your employer about your professionalism as a candidate.

An offer acceptance letter also provides you and your employer a legal documentation of your agreement regarding the terms and conditions for example salary, benefits, start date, position title, etc aligned with your job offer.

Tips on How to Write a Job Acceptance Letter

Tips to write 
Job acceptance letter

Express Gratitude

Begin your acceptance letter by expressing gratitude and appreciation for the job offer and the opportunity the company has provided. Thank your employer and express enthusiasm for joining the team.

Confirm Acceptance

Clearly state your acceptance of the job offer, including the position title and any other relevant details and preparedness to begin your employment journey.

Reiterate Key Terms

Briefly reiterate the key terms of the offer, such as salary, start date, benefits, and any other important details discussed during the interview process.

Keep it Formal and Concise

Make sure your acceptance letter is formal in tone and sounds professional, clear, and concise. Here, your focus should be on confirming your acceptance of the job offer


This goes without saying, A professional and well-written letter is error-free. Therefore, before sending your letter, proofread it carefully to ensure there are no grammatical and spelling mistakes.

End on a Positive Note

Close your job acceptance letter with a final expression of gratitude, enthusiasm, and commitment for the opportunity to join the company. 

Job Acceptance Email Sample

Sample 1:

Subject: Acceptance of Job Offer

Dear [Hiring Manager’s Name],

I hope this email finds you well. I am writing to express my heartfelt gratitude for offering me the [Position Title] position at [Company Name]. I am thrilled and honored to accept this wonderful opportunity to join your team.

I would like to confirm my acceptance of the job offer under the terms discussed, including the starting salary of [Salary Amount], the start date of [Start Date], and the comprehensive benefits package outlined in the offer letter.

I am excited about the prospect of contributing to the success of [Company Name] and am eager to bring my skills and experience to the team. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you need any further information or documentation.

Once again, thank you for this incredible opportunity. I am looking forward to starting this new chapter of my career with [Company Name] and am eager to make meaningful contributions to the team.

Best Regards,

[Your Full Name]

[Your Phone Number]

[Your Email Address]

Sample 2:

Subject: Offer Acceptance Letter

Dear [Employer’s Name],

I am writing to formally accept the job offer for the [Position Title] position at [Company Name]. I am thrilled and honored to have been selected for this role and am eager to contribute to the success of your team.

I would like to confirm my acceptance of the terms and conditions outlined in the offer letter dated [Offer Letter Date]. I am excited about the opportunity to work with [Company Name] and am confident that my skills and experience will be valuable assets to the organization.

As discussed, my start date will be [Start Date], and I will be ready to begin work promptly on that day. Please let me know if there are any additional documents or paperwork that I need to complete before my start date.

Thank you once again for this wonderful opportunity. I am looking forward to joining [Company Name] and am excited about the journey ahead.

Best Regards,

[Your Full Name]

[Your Phone Number]

[Your Email Address]

What to do After Sending the Job Acceptance Letter

After sending your job acceptance letter, there are a few steps you can take to ensure a smooth transition into your new role:

  • Wait for the confirmation and cooperate during the onboarding process.
  • If you’re currently serving your notice period, take care of the necessary tasks or handovers to ensure a smooth transition.
  • Stay in touch with your new employer to maintain open communication.
  • Be calm and take a moment to celebrate your new beginnings.

By following these steps, you can ensure that you’re prepared and ready to start your new career journey with confidence.

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All the best!

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