Sometimes, when you put down your papers and submit your resignation letter, situations may arise that make you reconsider your decision. The reasons for withdrawing your resignation could range from a newfound appreciation for your current role, a change in personal circumstances, or the new job offer not meeting your expectations. In such cases, submitting a resignation withdrawal request is the best way to communicate your decision professionally.
But how do you communicate this change skillfully and effectively? Here’s a guide to help you write a resignation withdrawal email, ensuring it is respectful, clear, and leaves a positive impression.
Why You Might Withdraw Your Resignation
Understanding your reasons for withdrawing your resignation helps you frame the letter effectively. Common reasons include:
- Personal Changes: Unexpected changes in family or financial circumstances.
- Revised Work Agreement: A promotion, better terms, or a counteroffer from your employer.
- Job Opportunity Falls Through: The new job might not align with your career expectations.
- Change of Heart: You might realize you are happy in your current role and that it aligns with your career goals.
Regardless of the reason, your focus should be on writing a professional and respectful resignation withdrawal letter.
Steps to Write a Resignation Withdrawal Email/Letter
1. Start with a Polite Salutation
Address the letter formally to your manager, HR representative, or the concerned authority.
Example:
Dear [Manager’s Name],
2. Acknowledge Your Previous Resignation
Provide a brief reference to your earlier resignation letter, including the submission date and your intended last working day.
Example:
I am writing regarding the resignation letter I submitted on [date], with my intended last working day being [date].
3. State Your Intention to Withdraw the Resignation
Clearly and politely convey your decision to remain in the company.
Example:
After careful reconsideration, I would like to formally withdraw my resignation and request to remain in my current position.
4. Provide a Reason (Optional)
While optional, giving a brief explanation can add sincerity and clarity to your withdrawal request.
Example:
Upon further reflection, I’ve realized that continuing my journey with [Company Name] aligns better with my professional and personal goals.
5. Express Commitment
Reassure your employer of your dedication and enthusiasm to continue contributing to the organization.
Example:
I am committed to fulfilling my responsibilities and contributing to the success of our team and company.
6. Close Respectfully
Thank your employer for considering your request and offer to complete any formalities.
Example:
I appreciate your understanding and consideration of my request. Please let me know if there are any formalities I need to complete.
Withdrawal of Resignation Letter Samples
Sample 1: Short and Formal
Subject: Request to Withdraw Resignation
Dear [Manager’s Name],
I am writing regarding my resignation letter dated [date], with my last working day initially set as [date]. After careful reconsideration, I would like to formally withdraw my resignation and request to continue in my current role.
I apologize for any inconvenience this might have caused and I greatly value my position and team at [Company Name]. Please inform me of the next steps.
Thank you for your understanding.
Best regards,
[Your Name]
Sample 2: Detailed with Explanation
Subject: Resignation Withdrawal Request
Dear [Manager’s Name],
I hope this message finds you well. I am reaching out regarding my resignation, submitted on [date], with the last working day scheduled for [date]. After thoughtful consideration, I have decided to withdraw my resignation and respectfully request to remain in my current role.
This decision is based on [brief reason, e.g., a change in my personal life/new insights about my career path]. I am grateful for the experiences I’ve gained at [Company Name] and consider myself fortunate to be with this organization.
I remain dedicated to my role and our team’s goals. Please let me know if there are any formalities I need to complete for this process.
Thank you for your time and understanding.
Sincerely,
[Your Name]
Key Considerations When Withdrawing Resignation
- Timeliness: Submit the withdrawal as soon as possible, ideally before your notice period ends.
- Professional Tone: Maintain a positive and respectful tone throughout the letter. Avoid negative remarks about the resignation process.
- Company Policy: Check your company’s policies regarding resignation withdrawal before submitting your letter. Consider consulting your HR for guidance.
Note: The decision to accept or decline your request lies with your employer.
Final Thoughts
Withdrawing a resignation is a sensitive matter and requires careful communication. By crafting a well-structured resignation withdrawal letter, you can communicate your decision respectfully and professionally. Regardless of whether your employer accepts or declines your request, this approach ensures you maintain a good reputation.
If you’re seeking advice on resignation letters or other career-related topics, explore more career tips on the Apna platform.
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