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HomeCareer AdviceHow to Write Casual Leave Letter Request for Office - With Samples

How to Write Casual Leave Letter Request for Office – With Samples

Casual leave application for office

Taking time off for yourself is essential to maintaining a good work-life balance. It allows you to recharge and return to work with a fresh mind and renewed energy. Whether it’s due to personal reasons, an emergency, or a day off for yourself to reboot and relax. We have got you covered with our ready-to-submit professionally formatted casual leave application samples.

What is a Casual Leave Application

A casual leave application, also known as a casual leave request or casual leave letter, is a formal leave request written by an employee to seek time off from work or the office due to personal reasons or any unforeseen circumstances for example family emergencies, personal appointments, illness, etc. Casual leaves are typically short-term leaves.

The purpose of writing a casual leave request is to inform the employer or your manager about your intended absence and to seek their approval for the leave request made before your leave. It helps ensure that the employee’s absence is properly documented and managed, while also maintaining transparency and open communication between the employee and employer.

Tips on How to Write a Casual Leave Application

Tips to write casual leave application for office

Drafting a well-written casual leave application is important to maintain your professionalism at the workplace. A well-drafted casual leave request communicates the purpose of your absence and your need for time off. Therefore, here are a few quick tips on how to write a casual leave application for office.

Plan in advance

It’s advisable to plan your casual leaves well in advance, as this provides your employer or manager a prior notice about your absence on a specific day so that they can necessarily make the required arrangements during the time of your leave.

Use a formal format

Structure your leave application professionally, use a formal format to draft it, and include a clear subject line, greeting, body, and closing. Use very professional language, keep it concise, and avoid using any kind of casual tone.

Mention the details clearly

Besides being well structured, your leave request should mention details about the purpose of your leave, and should have a start and the end dates you will be on leave from work.

Express gratitude

Express gratitude to your employer for considering your request and assure them of your commitment to your work responsibilities.

Proofread carefully

Lastly, make sure there are no errors, and therefore proofread it well. Check if the leave application is free of any grammatical or spelling mistakes.

Follow company procedures

Follow any specific leave process by your company for submitting leave applications if there are any. This may include submitting your application through a specific channel or designated person.

Submit in advance

Submit your casual leave application well in advance, as this allows your employer time to review and approve your request.


Casual Leave Application Samples

Sample 1: Leave application for personal reasons

Subject: Casual Leave Application

Dear [Manager’s Name],

I hope this email finds you well. I am writing to request a casual leave from [start date] to [end date] due to personal reasons. 

I shall be reachable at [Your Phone Number] during my absence. My person in charge, [Person’s Name], will handle the tasks in my absence.

I assure you that I will complete all pending tasks before my departure and will ensure that my responsibilities are delegated to [Person’s Name]. I am committed to maintaining the workflow and efficiency of our team during my absence.

Thank you for considering my request. I appreciate your understanding and support.

Sincerely,

[Your Name]


Sample 2: Leave application for a family emergency

Subject: Request for Emergency Leave Approval

Dear [Manager’s Name],

I hope this message finds you well. I am writing to request emergency leave from [start date] to [end date] due to [reason for emergency leave]. 

Kindly approve my leave at your earliest convenience so that I can attend to this urgent matter. I assure you that I will remain reachable at [Your Phone Number] during my absence.

I have informed my colleagues about my leave and have handed over my ongoing projects to [Name of Colleague] to ensure that the projects are not affected during my absence.

Your approval of this leave request would be greatly appreciated. 

Thank you for your understanding and support during this time of urgency.

Sincerely,

[Your Name]


Sample 3: One-day casual leave application for office

Subject: Casual Leave Application

Dear [Manager’s Name],

I hope this email finds you well. I am writing to request a one-day casual leave on [date] for personal reasons.

Kindly approve my leave for [date] so that I can attend to [reason for leave]. I assure you that I will complete all pending tasks before my departure.

Thank you for considering my request. Your approval is greatly appreciated.

Sincerely,

[Your Name]


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