Sick leave is one of the leave benefits that are provided by the company to allow employees to take time off from work when he or she is unwell and not in a state to work from the office. Sick leave is a medical leave request made under the circumstances of a sudden illness or a pre-planned medical appointment.
Therefore in a situation like this, notifying your HR or your manager is recommended, as this allows them to make the necessary arrangements during your absence and ensure a smooth workflow in the office and within your team.
How to Write a Sick Leave Application
When writing a sick leave letter, for office it is important to format the leave application that is concise, clear, professional, well structured, and uses formal language. Here are some quick tips to answer “How to write a sick leave letter”.
Use a formal format
A sick leave application format should be very well structured. Use a professional format to draft it which means a structured subject line, and a letter body containing the reason, start and end dates of your sick leave. Additionally, it’s important to express gratitude in your letter, thanking the employer for their understanding and support.
Provide relevant documents
Leave policies might differ for each organization. Some companies might ask for documents. In such cases, make sure to provide a doctor’s recommendation letter or medical certificate if required.
State your duration of absence
Your medical leave request should have start and end dates mentioned for your absence because this helps the manager plan out a smooth workflow during the time of your leave.
Express gratitude
Your sick leave application should convey appreciation by thanking your employer for understanding and supporting you during these unforeseen circumstances.
It’s important to remember that leave policies can vary between companies. Therefore, before requesting sick leave, it’s advisable to review your company’s specific leave policies. This ensures that your leave request aligns with the guidelines and procedures set by your organization.
Sick Leave Application Samples
Here are a few sick leave mail samples to help you draft a professional sick leave request.
Sample 1: Sick Leave Email for office due to fever
Subject: Application for Sick Leave
Dear [Manager’s Name],
I am writing to inform you that I will be unable to come to the office due to a cold, fever, and fatigue.
After consulting with my doctor, it has been advised that I take complete rest for [No. of Leave Days]. Therefore, I kindly request to take a sick leave from, [Start and End Dates], to focus on my recovery.
I assure you that I will keep you updated on my health status and will provide any necessary documentation, such as a medical certificate, upon my return to work. I have also informed my colleagues about my absence and have delegated urgent tasks to [Name of Colleague] to ensure the deadlines are met.
I apologize for any inconvenience caused by my sudden absence and appreciate your understanding and support during this time.
Kindly provide your approval.
Sincerely,
[Your Name]
Sample 2: Sick leave for two days mail at the office
Subject: Sick Leave Request for 2 days
Dear [Manager’s Name],
I hope this email finds you well. I am writing to inform you that I am feeling unwell due to a viral infection. I request a two-day leave of absence from work, starting from [Date1] to [Date2], to recover.
I’ve informed [Colleague’s Name] about my absence and will ensure to complete any pending tasks to establish a smooth workflow during my absence. I will also be available on calls for any urgent requirements.
Thank you for your consideration. Kindly provide your approval.
Sincerely,
[Your Name]
Quick Note: The above email can also be considered and drafted as a request for sick leave for one day.
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