HomeCareer AdviceHow to Write a Sick Leave Letter for Office: With Mail Samples

How to Write a Sick Leave Letter for Office: With Mail Samples

Sick application for office

Sick leave is one of the leave benefits that are provided by the company to allow employees to take time off from work when he or she is unwell and not in a state to work from the office. Sick leave could be a leave request made under the circumstances of a sudden illness or a pre-planned medical appointment.

Therefore in a situation like this, notifying your HR or your manager is recommended, as this allows them to make the necessary arrangements during your absence and ensure a smooth workflow in the office and within your team.

How to Write a Sick Leave Letter

When writing a sick leave letter, it is important to format the leave application that is concise, clear, professional, well structured, and uses formal language. Here are some quick tips to answer “How to write a sick leave letter”.

Use a formal format

A sick leave application should be very well structured. Use a professional format to draft it which means a structured subject line, and a letter body containing the reason, start and end dates of your sick leave. Additionally, it’s important to express gratitude in your letter, thanking the employer for their understanding and support. 

Provide relevant documents

Leave policies might differ for each organization. Some companies might ask for documents. In such cases, make sure to provide a doctor’s recommendation letter or medical certificate if required.

State your duration of absence 

Your sick leave application should have start and end dates mentioned for your absence because this helps the manager plan out a smooth workflow during the time of your leave.

Express gratitude

Your sick leave application should convey appreciation by thanking your employer for understanding and supporting you during these unforeseen circumstances.

It’s important to remember that leave policies can vary between companies. Therefore, before requesting sick leave, it’s advisable to review your company’s specific leave policies. This ensures that your leave request aligns with the guidelines and procedures set by your organization.

Sick Leave Application Samples

Here are a few sick leave application samples to help you draft a professional sick leave request.

Sample 1: Leave application for office due to fever

Subject: Application for Sick Leave

Dear [Manager’s Name],

I am writing to inform you that I will be unable to come to the office due to a cold, fever, and fatigue.

After consulting with my doctor, it has been advised that I take complete rest for [No. of Leave Days]. Therefore, I kindly request to take a sick leave from, [Start and End Dates], to focus on my recovery.

I assure you that I will keep you updated on my health status and will provide any necessary documentation, such as a medical certificate, upon my return to work. I have also informed my colleagues about my absence and have delegated urgent tasks to [Name of Colleague] to ensure the deadlines are met.

I apologize for any inconvenience caused by my sudden absence and appreciate your understanding and support during this time. 

Kindly provide your approval.


[Your Name]

Sample 2: 2 days sick leave application for office

Subject: Sick Leave Request for 2 days

Dear [Manager’s Name],

I hope this email finds you well. I am writing to inform you that I am feeling unwell due to a viral infection. I request a two-day leave of absence from work, starting from [Date1] to [Date2], to recover.

I’ve informed [Colleague’s Name] about my absence and will ensure to complete any pending tasks to establish a smooth workflow during my absence. I will also be available on calls for any urgent requirements.

Thank you for your consideration. Kindly provide your approval.


[Your Name]

Quick Note: The above email can also be considered and drafted as a request for a sick leave application for one day.

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Read More: How to Write Casual Leave Application for Office – With Samples

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