Executive Assistant

Job OverviewThe Executive Assistant provides high-level administrative support to the Managing Director. The primary goal is to maximize the MD's efficiency by managing their time, communications, and priorities. This role requires high emotional intelligence, absolute discretion, and the ability to stay three steps ahead of a busy schedule.

• Key Responsibilities
• 1. Strategic Calendar & Time Management
• Gatekeeping: Manage access to the MD, prioritizing internal and external meeting requests based on business urgency.
• Complex Scheduling: Coordinate multi-timezone meetings, board presentations, and client dinners.
• Buffer Management: Ensure the MD has "deep work" time and transition periods between appointments.

• 2. Communication & Liaison
• Inbox Management: Filter emails, draft responses, and flag items requiring immediate attention.
• Point of Contact: Act as the primary bridge between the MD and stakeholders, department heads, and high-value clients.
• Confidentiality: Handle sensitive information regarding company finances, personnel, and strategy with total privacy.

• 3. Travel & Logistics
• End-to-End Travel: Arrange international and domestic travel, including visas, flights, accommodation, and ground transport.
• Itineraries: Provide detailed "trip packs" (flight info, meeting briefs, restaurant reservations, and local maps).

• 4. Meeting Support & Documentation Briefings: Prepare the MD for meetings by gathering background info, bios of attendees, and previous minutes.
• Minute Taking: Attend high-level meetings to record action items and follow up with relevant staff to ensure deadlines are met.
• Presentations: Create or polish PowerPoint decks and reports for board meetings or public speaking engagements.

Reqired Skills & Qualifiqucations

CategoryEssential Requirements

Experience--- 2+ years supporting C-suite or Director-level executives.proficiency in Microsoft Teams, Excel or Google Workspace.

Soft Skills---Exceptional poise under pressure, proactive problem-solving, and "anticipatory thinking."

Communication--Flawless written and verbal English; ability to mirror the MD’s professional tone.