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Rashtrapati Bhavan

Sansad Bhavan

Job Title: Executive Assistant
Location: New Delhi
Department: Administration / Executive Office
Reports To: Managing Director / CEO / Senior Leadership

Job Summary:
The Executive Assistant will provide comprehensive administrative and operational support to senior management, ensuring smooth day-to-day functioning of the executive office. The ideal candidate should be proactive, organized, and capable of handling multiple priorities while maintaining professionalism and confidentiality at all times.

Key Responsibilities:
Manage and maintain the executive’s calendar, appointments, and travel schedules.
Coordinate internal and external meetings, prepare agendas, and record minutes.
Handle correspondence, emails, reports, and presentations with accuracy and discretion.
Act as the primary point of contact between the executive and internal teams or external stakeholders.
Monitor pending tasks, follow up on deliverables, and ensure timely completion of commitments.
Organize and maintain digital and physical filing systems.
Coordinate travel arrangements, hotel bookings, and itinerary planning.
Prepare and track expense reports, reimbursements, and other administrative documentation.
Conduct research and compile information to support executive decision-making.
Support the execution of special projects, meetings, and organizational initiatives as needed.


Qualifications & Skills:
Bachelor’s degree in Business Administration, Management, or related field.
2–5 years of experience as an Executive Assistant or in a similar administrative role.
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities with attention to detail.
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive and confidential information with discretion.
Strong interpersonal skills and a professional demeanor.
Proactive, reliable, and adaptable to changing priorities.


Preferred Attributes:
Prior experience supporting C-level executives or senior leadership.
Exposure to a fast-paced corporate or healthcare environment.
Familiarity with digital collaboration tools (Google Workspace, Slack, Asana, Trello, etc.).



Elite Corporate Solutions 

Secretary / Executive Assistant

A C Guards

Hyderabad Deccan railway station

Key responsibilities
Calendar and schedule management: Scheduling appointments, meetings, and events for the employer. 
Communication: Answering phone calls, screening emails, and managing correspondence on behalf of the employer. 
Travel and logistics: Arranging travel, hotel accommodations, and creating itineraries. 
Administrative tasks: Preparing reports, presentations, and meeting minutes. Filing and organizing documents, both physical and digital. 
Errands and personal tasks: Performing personal errands like shopping or managing household-related appointments. 
Liaison: Acting as a point of contact between the employer and other staff, clients, or vendors. 
Confidentiality: Handling sensitive and confidential information with professionalism and discretion. 


dress code - modern & saree wear


S J Fabrication

Personal Secretary

Hanspuram

Behatasakat

Apna Adda Cafe

Computer Operator cum Office Assistant

Nai Duniya

MR 10 Road

Diamond Delight Spa and Saloon

Receptionist Cum Telecaller

Subramanya Nagar

Marathahalli

Work Experience: 10 – 15 years
Location: Kalyan Jewellers, Marathalli, Bangalore
Job Description:
Kalyan Jewellers is seeking an experienced and highly skilled Senior Administrative
Professional to join our dynamic team to oversee administrative operations for our in-
house advertising agency. With 10-15 years of proven work experience, the ideal
candidate will play a pivotal role in ensuring the smooth &amp; efficient functioning of our
administrative processes, office management, executive co-ordination &amp; cross-
functional communication.
Key Responsibilities:
❖ Executive Support: Provide high-level administrative support to executives,
including calendar management, meeting coordination.
❖ Office Management: Oversee day-to-day office operation, including facility
management, supplies procurement, and equipment maintenance.
❖ Documentation and Correspondence: Draft and proofread various business
documents, correspondence, and reports with a keen eye for detail and
accuracy.
❖ Calendar Management: Organizing and managing the Chief Creative Officer&#39;s
schedule, including meetings, appointments, and creative sessions.
❖ Meeting Preparation: Assisting in preparing materials for creative meetings and
presentations.
❖ Attending meetings, taking notes, and helping with follow-up actions.
❖ Project Coordination: Support and coordinate various projects, ensuring
timelines are met and resources are allocated efficiently.
❖ Data Management: Organize and manage data, maintaining databases and filing
systems to ensure accessibility and accuracy of information.
❖ Event Planning: Plan and execute company events, meetings, and conferences,
demonstrating strong organizational and multitasking skills.

❖ Problem Solving: Identify and resolve administrative issues promptly,
demonstrating a proactive and solution-oriented approach.
❖ Policy Adherence: Ensure compliance with company policies, procedures, and
legal regulations, and update processes as needed.
❖ Team Collaboration: Collaborate with cross-functional teams, fostering a
positive and inclusive work environment.
Qualifications:
❖ Graduate in Business Administration, Communication, or related field
(Master’s preferred)
❖ Proven 10-16 years of experience in administrative roles, with increasing levels
of responsibility.
❖ Proficient Email Drafting and Strong English Speaking Skills
❖ Proficient in office productivity tools (e.g. Microsoft Office Suite).
❖ Excellent organizational, multitasking, and time-management skills.
❖ Strong interpersonal and communication skills.
❖ Ability to handle sensitive information with discretion.
❖ Adaptability and ability to thrive in a fast-paced environment.


Kalyan Jewellers

Office Administrator

Dwarka Sector 11

Candidate should have a pleasing personality with fluent English. Should have knowledge of computers. Should be mature enough to handle daily office operations and prepare reports as directed by management and director. Candidate should be willing to learn new things and should be active enough to lead business verticals independently in coming months.


SysTools Software Pvt. Ltd.

Vaibhav Nagar

Raviwar Peth

Calendar Management: Organize and manage the executive’s schedule, appointments, and travel
arrangements.
Meeting Coordination: Schedule, prepare agendas, and take minutes for meetings; follow up on
action items.
Communication Handling: Screen calls, emails, and correspondence; draft and edit communications
on behalf of the executive.
Project Support: Assist with special projects, research, and data analysis as needed.
Event Planning: Organize internal and external events, conferences, and team off-sites.
Confidentiality Management: Handle sensitive information with discretion and integrity.
Office Coordination: Liaise with internal teams and external stakeholders to ensure smooth
operations.
Document Preparation: Draft reports, presentations, and other necessary documents.
Expense Management: Track and process reimbursements and invoices.


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Executive Secretary

Porur

Selaiyur

Kotak Life Insurance

Back Office Executive

Tambaram East

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Noothancherry

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Back-end Executive

Santoshi Mata Chowk

Siemens

Handle mostly client and team communications & other generic tasks for the Founder.

Message @bakhaishrey on Instagram to apply.


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