Accounts And Dispatch Executive

Job Description

Accounts and Dispatch Executive

UMA RUBBER AND PLASTIC PRODUCT is a rubber product manufacturing company incorporated in 1991.

We are looking for a reliable and detail-oriented Accounts and Dispatch Executive to manage day-to-day accounting tasks and coordinate dispatch operations. The candidate should have basic accounting knowledge and experience in handling sales invoices, logistics, and dispatch documentation in a manufacturing environment.

RESPONSIBILITIES

Accounts Responsibilities:

• Prepare sales invoices, purchase entries, and credit/debit notes in accounting software (Tally or equivalent).
• Record day-to-day transactions including cash, bank, and journal entries.
• Maintain and reconcile customer and vendor ledgers.
• Follow up for payment collection and coordinate with sales team for outstanding dues.
• Assist in monthly GST filing support and document preparation.
• Support internal and statutory audits by maintaining proper accounting records.
• Prepare reports for receivables, payables, and daily cash flow summaries.

Dispatch Responsibilities:

• Plan and coordinate daily dispatches as per sales orders and delivery schedules.
• Generate e-way bills, packing lists, and dispatch invoices accurately.
• Coordinate with transporters, courier companies, and customers for timely delivery.
• Maintain dispatch records, GRNs, and PODs (proof of delivery) in systematic format.
• Ensure proper packaging and labelling of goods before shipment.
• Liaise with store, production, and sales teams for dispatch readiness and planning.
• Keep track of inventory levels to avoid shortages and ensure dispatch accuracy.

CANDIDATE PROFILE

• Minimum Requirement:
• B.Com / M.Com / BBA / Diploma in Accounts or Logistics

OR

• Any graduate with relevant accounting and dispatch experience.
• 1–4 years of experience in accounts, dispatch, or logistics coordination in a manufacturing setup.
• Working knowledge of Tally ERP, MS Excel, and e-invoicing/e-way bill generation.
• Understanding of GST concepts and basic ledger management.
• Good organizational and follow-up skills to handle dispatches independently.
• Attention to detail, discipline in documentation, and basic commercial sense.
• Strong coordination ability with transporters, vendors, and internal teams.
• Fluency in English and Hindi (spoken and written); Gujarati is a plus.

JOB OFFER

• Salary: As per industry standard + Performance-based incentives (if applicable)
• Dual-role opportunity to work across accounts and dispatch in a structured factory environment
• Learning exposure to tax filing, customer handling, ERP system, and logistics management
• Supportive team with scope to grow into Sr. Executive or full-time Accounting/Logistics role

Selection Criteria for Accounts and Dispatch Executive

Salary: ₹18,000 – ₹28,000 per month (Negotiable based on experience)

Candidate Qualification Criteria Education (Minimum Requirement):

• B.Com / M.Com / BBA or equivalent
• Working experience in accounting or dispatch roles in a factory or trading business

Work Experience:

• 1–4 years of experience in handling accounts and/or dispatch operations

Skills & Competencies:

• Proficient in Tally ERP, GST knowledge, and invoice documentation
• Basic dispatch planning, transporter follow-up, and customer coordination
• MS Excel reporting (daily dispatch log, receivables tracking, inventory coordination)
• Timely task execution, documentation accuracy, and communication skills

Additional Preferences:

• Familiarity with rubber/plastic product dispatch or industrial billing
• Experience handling e-invoicing and e-way bills under GST
• Ability to handle pressure and work across multiple departments