Admin Executive

General Administration: 

• Manage day-to-day office operations, ensuring cleanliness, upkeep, and efficient functioning of the workplace. 
• Organize and maintain files, records, and documents (both physical and electronic). 
• Handle incoming and outgoing correspondence, including emails, letters, and couriers. 
• Order and maintain office supplies and equipment, ensuring everything is in working condition. 
• Coordinate with vendors and service providers for office maintenance, utilities, and supplies, ensuring timely payments. 
• Oversee facility management, including maintenance, safety compliance, and housekeeping. 
• Serve as the point of contact between departments to ensure seamless communication and workflow. 

Finance & Vendor Coordination: 

• Resolve vendor issues related to billing and statements. 
• Manage petty cash, mileage reimbursements 
• Ensure monthly/quarterly billing is completed accurately and payments from clients are followed up promptly. 

Travel & Event Management: 

• Arrange travel bookings, hotel accommodations, and itineraries for employees. 
• Compliance & Confidentiality: 
• Ensure adherence to company policies and administrative processes. 
• Maintain confidentiality and integrity in handling company and employee information. 
• Support in developing and updating administrative policies and procedures. 

Other Responsibilities: 

• Respond to queries and requests from internal departments. 
• Assist managers and supervisors with administrative support tasks as required.