Administration Manager

Job Summary

We need a detail-oriented Back Office Executive to handle all administrative and support tasks for Vee Secure Solar's rooftop solar projects. You'll manage documentation, procurement, applications, and client communications to keep projects running smoothly, supporting our sales and engineering teams in achieving net-zero goals.

Key Responsibilities

• Perform liaison work with government departments, utilities (e.g., GEDA, DISCOMs), and vendors for approvals and clearances.
• Proficiently handle computer operations, email correspondence, and MS Office (Excel, Word) for data entry and reporting.
• Manage comprehensive documentation, including project files, site survey reports, BOMs, and compliance records.
• Oversee purchase processes: vendor coordination, order placement, invoice tracking, and inventory updates.
• Prepare and submit applications for subsidies, net metering, and project approvals (e.g., PM Surya Ghar scheme).
• Generate and track quotations, proposals, and follow-up emails for sales support.
• Execute all back office tasks specific to solar industry, such as payment follow-ups, CRM updates, and event coordination.

Required Qualifications

• Bachelor's degree in Commerce, Business Admin, or related field.
• Strong computer skills: MS Excel (advanced for data/Pivot), email etiquette, and basic Google Workspace.
• 1+ years in back office/admin roles, with exposure to solar/renewable energy preferred.
• Excellent knowledge of documentation and record-keeping for regulatory compliance.
• Fluent in English and Gujarati for liaison and communication.
• Ability to multitask in a fast-paced environment.

Preferred Skills

• Familiarity with solar-specific processes like net metering applications and subsidy portals.
• Basic understanding of Vastu/numerology or organic SEO for report formatting.
• Experience with tools like Tally, Zoho CRM, or WhatsApp Business for efficiency.

What We Offer

• Competitive salary + performance bonuses.
• Skill-building in solar admin and project coordination.