HR And Admin Officer

HR and Admin Executive

Job Summary:

The HR and Admin Executive is responsible for managing both human resources and administrative tasks to ensure smooth day-to-day operations. This role involves handling recruitment, employee engagement, compliance, office administration, vendor management, and general coordination duties, supporting both people and organizational processes.

Key Responsibilities:

Human Resources Functions:

1. Recruitment & Onboarding

• Source candidates, schedule interviews, and assist in selection processes.
• Handle documentation and onboarding of new employees.

1. Employee Engagement & Relations

• Plan and execute employee engagement activities.
• Address employee grievances and assist with conflict resolution.

1. Attendance & Payroll Support

• Monitor attendance and leave records.
• Share payroll inputs with the finance team.

1. Compliance & Records Management

• Maintain employee records and ensure HR files are updated.
• Support compliance with labor laws and company policies.

1. Training & Development

• Coordinate training programs and workshops.
• Maintain training records and employee feedback.

Administrative Functions:

1. Office Administration

• Oversee day-to-day office operations and maintenance.
• Supervise housekeeping, security, and pantry staff.

1. Vendor Management

• Coordinate with vendors for office supplies, maintenance, and services.
• Ensure timely procurement and payment processing.

1. Facility Management

• Manage office infrastructure, equipment, and assets.
• Ensure a safe and productive work environment.

1. Travel & Logistics

• Arrange travel, accommodation, and local transport for employees.
• Handle bookings and travel reimbursements.

1. Event Coordination

• Organize internal events, meetings, and celebrations.
• Assist in setting up venues, catering, and logistics.

Required Skills & Qualifications:

• Bachelor’s degree in HR, Business Administration, or related field.
• 2–4 years of experience in HR and administrative roles.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in MS Office and basic HRMS tools.
• Good knowledge of labor laws and office management practices.

Preferred Qualities:

• Problem-solving attitude.
• Ability to handle pressure and deadlines.
• High level of integrity and confidentiality.
• Team-oriented with a positive and proactive approach.