Office Assistant

Position: Office AssistantDepartment: Purchase / Sales / AdministrationLocation: AhmedabadCompany: JC Fire Door CorporationReports To: Purchase Head / Sales Head / Admin Manager

About the CompanyJC Fire Door Corporation is a leading manufacturer of certified fire-rated doors and fire safety solutions, serving industrial, commercial, and institutional projects across India. The company focuses on safety, compliance, and precision engineering.

Job SummaryThe Office Assistant will provide administrative and operational support to the Purchase, Sales, and Admin departments. The role involves documentation, coordination, follow-ups, data management, and ensuring smooth day-to-day office operations.

Key Responsibilities🔹 A. Purchase Department Support·       Prepare and send RFQs to vendors

·       Collect and compare quotations

·       Prepare Purchase Orders after approval

·       Follow up with vendors for timely delivery

·       Maintain purchase records and vendor database

·       Assist in bill verification and documentation

🔹 B. Sales Department Support·       Prepare and send quotations to clients

·       Maintain inquiry and order tracking records

·       Coordinate with production for order status

·       Prepare proforma invoices and dispatch documents

·       Share dispatch details with customers

·       Assist in tender documentation

🔹 C. Administration Support·       Handle incoming calls and emails

·       Maintain office files and documentation

·       Manage courier and dispatch activities

·       Maintain office stationery and supplies

·       Support attendance and employee documentation

·       Assist in meeting coordination and MOM preparation

Required Skills & Qualifications·       Minimum Qualification: Graduate (Commerce preferred)

·       Basic knowledge of MS Office (Excel, Word, Email)

·       Good communication and coordination skills

·       Strong follow-up ability

·       Organized and detail-oriented

·       1–3 years of relevant experience preferred

Key Competencies·       Time management

·       Accuracy in documentation

·       Multitasking ability

·       Team coordination

·       Professional behavior

Salary Range As per company standards and candidate experience (Ahmedabad market range).