Accounts Payable

Job Title: Accounts Payable Specialist

Location: Naroda, Ahmedabad (On-site)

Address: Karia Corporate Tower, Near Gate 6. Karia Lake, Naroda, Ahmedabad

Reports To: Accounting Manager / Team Lead

Position: Full Time

Candidate Requirement: Female candidates only

Job Summary

We are seeking a detail-oriented Accounts Payable Specialist to handle end-to-end accounts payable functions. The role involves invoice processing, vendor coordination, payment execution, and accurate recording of payables in accordance with company policies and accounting standards.

Key Responsibilities

1. Invoice Processing

• Review, verify, and process vendor invoices for accuracy and approvals
• Match invoices with purchase orders and supporting documents
• Ensure correct GL coding and timely system entry

2. Payment Processing

• Prepare and process payments (ACH, wire, checks) as per schedules
• Ensure accuracy and timeliness of payments
• Maintain payment records and audit trails

3. Vendor Coordination

• Communicate with vendors to resolve invoice discrepancies and payment queries
• Maintain and update vendor master data
• Reconcile vendor statements and follow up on variances

4. Reconciliations & Month-End Support

• Perform accounts payable aging reviews
• Assist in month-end close activities related to AP
• Support accruals and expense cut-off procedures

5. Compliance & Controls

• Follow internal controls, approval workflows, and company policies
• Support internal and external audits by providing required documentation

6. Reporting & Documentation

• Prepare AP reports including aging and payment status
• Maintain organized and complete AP documentation

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, or related field
• More than 2 years of experience in Accounts Payable or accounting role
• Good understanding of AP processes and accounting fundamentals
• Experience with accounting software (QuickBooks, NetSuite, Sage, or similar) preferred

Skills & Competencies

• Strong attention to detail and accuracy
• Good communication and vendor-handling skills
• Ability to work under deadlines
• Proficiency in MS Excel
• Strong organizational and follow-up skills