Purchase Requisition (PR) Review

• Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
• Provide support in identifying thetype and methodof procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

Strategic Sourcing for Capex, Opex,Bulk Material &Services

Contribute to the strategic sourcing process by participating in activities such as:

• Selection of biddingprocess, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
• Preparing the request for information (RFI)document for bidderevaluation
• Identification of potential bidders who meetthe requirements (usingCompany vendor database, Supply market analysis, advertisement or recommendations from other teams)
• Preparation of the Request forProposal (RFP) document
• Organizing and planning pre-bid meeting basedon the queriesand communication requirements from vendors
• Technical and Commercial bid evaluation of vendors
• Conducting fact-based negotiations with shortlisted bidders
• Preparation of Notefor Approval (NFA)for selected bidder(vendor) and obtaining required approvals as per DoA

Contract Preparation and Order Placement

• Prepare contract document as per statedprotocols & standard templates
• Set up the approved contract record within the ERP system,using the appropriate system steps and functionality

Core Procurement

• Maintain the contract document for futurereference as perdefined document management policy
• Send the contract to vendor and all identified stakeholders
• Collate the AdvanceBank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements

Procurement through Rate Contracts:

• Based on approved NFA, prepare, reviewand issue ratecontracts
• Prepare master outlineagreement (OA) in ERP systembased on ratecontract
• Prepare PO / SO for procurement undervalid rate contract

Post Order Management

• Prepare Billing BreakUp and getit uploaded in SAP, if applicable
• Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery
• Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.
• Facilitate closure of contracts and take necessary actions
• Manage inbound logistics services for otherEx-Works Domestic Supplies
• Execute contingency plansin case of immediate business requirements

Associated Procurement Activities

Supplier Management

Supplier/ VendorIdentification and Onboarding

• Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation
• Prepare vendor evaluation criteria for thecategory in consultation with quality, engineering and project management & control departments
• Check details of forms submitted by vendor for their completeness and validity of documents
• Coordinate with Quality/Engg /User team for vendor assessment if required
• If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor
• Input required data and documents into the MDG Ariba systemto get vendorcode created in SAP

Supplier/ VendorPerformance Management

Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as:

• Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated
• Preparation of vendorperformance evaluation criteria and frequency of evaluation for each vendor segment
• Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level
• In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters
• In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement

Supplier/ VendorEngagement

• Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business
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Data management

Data Analytics

• Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories
• Identify and seek opportunities to improve efficiency and value by analysing data
• Contribute to action planning and implementation based on data analytics performed for assigned categories

• Work closely withrelevant internal stakeholders to complete the ordering within the estimated cost, approved budget and time schedule

• Interact with existing partners and vendors to reinforce working relationship, strengthen collaboration, track bids & project deliveries and mitigate risks if any

• Partner with the Finance &Accounts team fordriving payments and signoffs

• Interact with potential suppliers/ vendors and build strategic relationship with them with the objective of leveraging themfor business advancement in the future

• Interact with Quality /User/Engg Team for vendor assessment/development and other technical matters related to procurement

For assigned category/ categories:

• [No.] PR Pendency as per applicable SLA
• [INR] PR Pendency as per applicable SLA

Core Procurement                            ►  % adherence to budget allocated for assigned category purchase as perplan

• Percentage adherence to purchase lead times
• Reduction in coststhrough localization of buying
• Reduction in costson account of alternate sourcing
• Reduction in costsdue to VA VE (ValueAnalysis Value Engineering) initiatives

Associated Procurement Activities

• Adherence to the purchase relatedSOPs
• Adherence to timelines for preparation and submission of purchase relatedMIS
• Adherence to TAT for responding to queries of Internal Departments/ Vendors
• Adherence to TAT for issueof purchase orders
• Adherence to timelines for preparation and submission of Department MIS