Mechanical Project Contracts Buyer

Buyer – Mechanical Project Contracts

Responsibilities

Contract Management:

(PR to PO Cycle):

Enquiry formation, supplier identification, conducting pre-bid meeting, techno- commercial discussion and resolutions of queries, preparing negotiation strategy and conducting negotiation, Cost optimization based on market and price trend. Value engineering as per site requirement, preparation of estimation as needed, finalization of contract, issuance of the contract, order acceptance in line with project timeline, budget, and quality & safety. Conduct fact-based negotiations with shortlisted bidders and conduct e-auction, if needed for price discovery. Post order expediting materials delivery and services. Negotiate and manage contracts with suppliers, focusing on cost-effectiveness, quality, and timely delivery of products and services. Ensure that supply and service contracts are executed and renewed within the stipulated timeframes, contributing to operational efficiency and risk reduction.

Vendor Management:

Assist in coordinating with vendors and suppliers for the procurement of electrical, IT, automation, and security equipment and materials. Monitor inventory levels, assist in managing stock, and ensure timely availability of required materials and equipment.

Compliance related to Contract Management:

Ensure all operations comply with relevant electrical, IT, and security regulations and standards. Support the implementation of safety protocols and conduct regular safety inspections to maintain a safe working environment.

Quality Assurance:

Oversee the compliance with the Integrated Management System (IMS) standards throughout all purchasing, storage, and billing operations, thus safeguarding quality and adherence to regulatory mandates.

Stakeholder Management:

Managing internal stakeholders (like engineering, quality, safety, project, estimation, finance, project planners, project directors, peers etc.) and external stakeholder management like suppliers, vendors, contractors, consultants etc.

Risk Management:

Identify all procurement risks for different categories. Ensure that the company policies, standard procedures, and the Engineering Business Process are complied with. Complying to audit requirement, taxation, legal, contract formation, procurement risk identification, preparing and implementation of mitigation plan as needed.

Documentation and Reporting:

Maintain accurate records and documentation of project activities, including technical drawings, specifications, vendor agreements, and progress reports, ensuring information is accessible and up-to-date.

Digital Mindset:

Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge.

Key Stakeholders - Internal:

Lead - Techno Commercial (Mechanical / Utilities)

Operations Managers

Maintenance Team

Procurement Team

Key Stakeholders - External:

Vendors and Suppliers

Contractors and Service Providers

Industry Consultants

Qualifications

Education Qualification:

BE/B.Tech in Mechanical Engineering or related field.

Work Experience:

Minimum 3-5 years of experience in mechanical systems and utilities management, preferably in the ports or heavy industry sector.

Experience in supporting project execution, vendor coordination, and cost management.