Data Entry Operator

The Procurement Data Entry Executive is responsible for accurately entering, updating, and maintaining procurement-related data within the organization’s systems. This role supports the procurement team by ensuring purchase orders, vendor records, invoices, and inventory data are correctly recorded and readily available for reporting and decision-making.

Key Responsibilities

• Enter purchase orders, requisitions, invoices, and supplier information into procurement or ERP systems
• Maintain accurate and up-to-date vendor and pricing databases
• Verify data for accuracy, completeness, and compliance with company policies
• Track purchase orders and assist with order status updates
• Support invoice matching (PO, GRN, and invoice) and documentation filing
• Generate basic procurement reports as required
• Coordinate with procurement, finance, and warehouse teams to resolve data discrepancies
• Maintain organized digital and physical procurement records
• Ensure confidentiality and security of procurement data
• Required QualificationsHigh school diploma or equivalent (Associate or Bachelor’s degree is a plus)
• Proven experience in data entry, procurement support, or administrative roles
• Proficiency in MS Excel, Word, and basic ERP or procurement software
• Strong attention to detail and accuracy
• Good typing speed and data entry skills

Preferred Skills & Competencies

• Basic understanding of procurement and supply chain processes
• Familiarity with purchase orders, vendor management, and invoicing
• Ability to work with deadlines and handle multiple tasks
• Strong organizational and time-management skills
• Effective communication and coordination skills

Work Environment

• Office-based
• Standard business hours with occasional overtime during peak periods

Performance Metrics

• Accuracy of data entry
• Timeliness of record updates
• Compliance with procurement procedures
• Collaboration and responsiveness to internal stakeholders