Deputy Manager - Techno Commercial Procurement and Logistics

Deputy Manager - Techno Commercial

Strategy, Planning, SOP and Guidelines :-

Techno-Commercial Strategy and Initiatives

• Understand the Techno-Commercial strategy and plan for Site
• Take necessary actions in own area of work to implement strategic initiatives (Site specific) as per plan

Key Accountabilities – Core Procurement, Supplier Management, Data Management, Risk Management:-

A. Sourcing & Vendor Development

• Identify, evaluate, and onboard transporters for bulk movement (coal, fly ash, clinker, cement, aggregates etc.), container transportation (EXIM & domestic – 20’/40’, reefers, flat racks), and FTL/LTL fleet.
• Build vendor network across mines, ports, terminals, CFS/ICDs, cement plants, and industrial hubs; ensure corridor-wise capacity and diversification.
• Conduct lane-wise market research on container and bulk freight trends, payload norms, seasonality, and fleet availability.
• Develop a pool of strategic driver-supply agencies for dedicated fleet where company invests in assets; ensure background verification, safety training, and compliance readiness

B. Freight Procurement & Contracting

• Negotiate freight rates for bulk tippers/bulkers, container trailers (EXIM & domestic), and general trucking with clear service-level terms.
• Create and manage contracts with defined SLAs for transit time, equipment condition, safety norms, and handling requirements.
• Define norms for detention, waiting time, stuffing/destuffing delays, container ground rent impacts, spillage control, and backhaul incentives.
• Lead contracting for driver-supply agencies under company-invested fleet models (owned/leased); include commercial terms for driver availability, monthly payouts, retention incentives, safety/training obligations, and statutory compliance.
• Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements.
• Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
• Facilitate closure of contracts and take necessary actions

C. Procurement Operations

• Manage daily vehicle placement for: mines→plant (coal, clinker, limestone), plant→customer (cement, fly ash, aggregates), port↔ICD/CFS↔factory (EXIM, Domestics containers).
• Coordinate dispatch plans, loading slot management, and route allocations to meet TAT and customer commitments.
• Execute spot procurement during peak rush, vessel bunching, mine shutdowns, or seasonal shortages.
• Optimize return-loads and container repositioning to improve cost efficiency.

D. Vendor Performance Management

• Track KPIs: placement %, TAT, transit adherence, seal safety (containers), spillage control (bulk), equipment availability, and service reliability.
• Publish vendor scorecards; conduct periodic performance reviews and implement corrective actions.
• Monitor driver-agency KPIs: driver availability %, trip adherence, safety behavior, fatigue management compliance, replacement turnaround, and attrition rate.
• Drive continuous improvement in transit compliance, equipment quality, and safety performance.

E. Compliance, Safety & Documentation

• Ensure transporter compliance with RC, fitness, insurance, permits, GST, mine-entry norms, PPE, container safety guidelines, and RTO rules.
• Ensure proper documentation and damage-free handling.
• Maintain contracts, audit trails, and procurement documentation as per governance standards, support internal and external audits

F. Cost Analysis & MIS

• Conduct freight benchmarking and cost variance analysis for bulk and containers including diesel/toll impacts and seasonal fluctuations.
• Evaluate route economics, payload shifts, detention/demurrage, container ground rent, and port/terminal charges.
• Prepare MIS on spends, savings, vendor allocation, fleet utilization, container turn-around time, and route-level analytics.

G. Risk Management 

• Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)
• Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability
• Contribute to the preparation of risk mitigation plan and update of the category risk register

Key Interaction 

InternalExternal 

• Work closely with Site TC Head, Site Buyers, Projects, O&M, Quality and other departments to complete the ordering within the estimated cost, approved budget and time schedule
• Interact with the Finance & Accounts teamfor driving payments and signoffs
• Interact with Quality /User Team for vendor assessment/developmentand other technical matters related to procurement

• Interact withexisting partners and vendors to reinforce working relationships, strengthen collaboration, track bids & project deliveries and mitigate risks if any
• Interact with potential suppliers/ vendors and build strategic relationships with them with the objective of leveraging them for business advancement in the future

Education:

• Graduate in Engineering / Commerce / Logistics / Supply Chain.
• MBA / PGDM in Operations or Supply Chain preferred.

 Experience

• 3+ years in freight procurement covering bulk commodities and container transportation.
• Experience on EXIM routes (port–ICD/CFS–factory), mining logistics and plant dispatch preferred. 

1.  
2. Technical Experience 

• Knowledge of bulk fleet (tippers, bulkers) and container trailer operations (20’, 40’, reefers, flat racks).
• Understanding of Rail-cum-Road multimodal logistics, rake operations, siding processes, and transshipment requirements.
• Understanding of freight structures for bulk cargo & containers; rate benchmarking (EXIM & domestic).
• Driver contracting models for company-invested fleet; statutory requirements, training, and retention mechanisms.
• Strong negotiation, cost modeling & analytics; advanced Excel and SAP/ERP (preferred).
• Demonstrate methodical and precise approach towards commercial and contractual execution 

Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management.

Experience Level

Mid Level