Factory Accountant

Key Responsibilities: 

1. Accounting & Documentation 

• Collect and verify delivery reports from factories and cross-check deduction reports against actual dispatches. 

• Ensure debit notes are accurately collected from factories and recorded in the system. 

• Prepare and issue credit notes in a timely manner. 

• Maintain proper records of invoices, debit/credit notes, and supporting documentation for audits. 

2. Payment Management 

• Track outstanding payments and follow up with factories for timely collection. 

• Coordinate with the internal accounts team to reconcile payments and collections weekly. 

• Monitor factory ledgers, resolve discrepancies, and ensure on-time settlements. 

3. Factory Coordination 

• Liaise daily with factory counterparts for delivery confirmation, contracts, deductions, and farmer payment updates. 

• Support smooth communication between operations and finance teams regarding dispatches and billing.

• Ensure delivery-wise payment entries are correct and complete before factory closure each day. 

4. Operational Support 

• Work closely with Operations Manager and ground staff to ensure: 

• Timely outward movement of goods. 

• Correct bill sharing with drivers and dispatch records. 

• Proper financial closure of each transaction cycle 

• Maintain up-to-date dashboards of dispatch vs. payment realization. 

5. Compliance & Reporting 

• Assist in monthly reconciliations and MIS preparation for management review. 

• Ensure adherence to company policies and statutory norms in invoicing and collection practices. 

• Highlight deviations or irregularities promptly to management.

Key Skills & Competencies 

• Strong command over accounting fundamentals and ERP systems 

• Experience in factory or manufacturing accounting preferred. 

• Excellent communication and coordination skills — able to manage multiple stakeholders (farmers, factory managers, ground staff). 

• High attention to detail, ownership mindset, and a bias for timely execution. 

• Working knowledge of GST, debit/credit note handling, and invoice reconciliation.