Finance Operations & Billing Clerk – Canada & India Operations

About the Company

Tellentsynq Pvt Ltd operates as the centralized operations and finance support team for a Canadian staffing company. The organization manages workforce operations across multiple cities in Canada and requires accurate financial tracking, expense management, and client billing support.

We are seeking a highly detail-oriented Finance Operations & Billing Clerk responsible for bookkeeping, expense categorization, client billing preparation, and maintaining accurate financial records for both Canadian and Indian operations.

Key Responsibilities

1. Expense Tracking & Financial Record Management (Canada Operations)

• Record and categorize all business expenses in QuickBooks

• Ensure proper classification of expenses according to accounting categories

• Maintain organized digital records of receipts, invoices, and supporting documents

• Reconcile bank and credit card transactions regularly

• Maintain accurate expense reports and financial summaries

• Ensure all expense documentation is properly stored and audit-ready

• Assist in identifying discrepancies or missing documentation

2. Client Billing & Timecard Processing

• Prepare worker timecards based on approved shift records and timesheets

• Generate client invoices using Zoho Invoice according to billing schedules

• Verify billing accuracy based on contract rates and approved hours

• Maintain records of all invoices issued to clients

• Assist in monitoring invoice status and outstanding payments

• Maintain proper documentation for all billing records

3. Bookkeeping for Tellentsynq Pvt Ltd (India Entity)

• Maintain accurate bookkeeping records for the Indian company

• Record business expenses and financial transactions

• Maintain organized financial documentation

• Assist with preparation of reports required by accountants or auditors

• Ensure financial records are properly stored and easily accessible

4. Financial Data Organization & Process Improvement

• Develop and maintain an organized system for storing financial records

• Ensure consistent documentation of financial transactions

• Maintain digital folders for receipts, invoices, and financial documents

• Assist management in improving internal financial tracking systems

• Support the development of standardized financial recordkeeping processes

Software & Tools UsedThe candidate must be comfortable working with:

• QuickBooks – expense categorization and bookkeeping

• Zoho Invoice – client invoicing and billing management

• Excel / Google Sheets – financial tracking and reporting

• Cloud-based document storage systems for maintaining records

Required Skills & Qualifications

• Bachelor’s degree in Accounting, Finance, Commerce, or Business Administration

• 2–4 years experience in bookkeeping, accounting, or billing operations

• Strong knowledge of bookkeeping principles and financial recordkeeping

• Experience working with accounting software such as QuickBooks

• Strong proficiency in Excel or Google Sheets

• Exceptional attention to detail and accuracy

Key Personal Attributes• Extremely detail-oriented and process-driven

• High level of accuracy when handling financial data

• Strong sense of responsibility and punctuality in completing tasks

• Ability to maintain organized financial records

• Strong analytical and problem-solving skills

• Ability to work independently with minimal supervision

Performance Expectations

• Accurate categorization of all expenses in QuickBooks

• Timely preparation of timecards and client invoices

• Proper organization of all financial documentation

• Consistent and error-free financial recordkeeping

• Reliable completion of recurring financial tasks and reporting

Growth OpportunityThis role can grow into Finance Operations Manager as the organization expands its Canadian staffing operations and financial systems.