HR Executive

Job Description – HR Manager / Executive Assistant to Directors

Company: Fitwel Pharmaceuticals Group of Companies

Position: HR Manager

Department: Human Resources & Administration

Key Responsibilities1. Recruitment & Hiring

• Manage recruitment through job portals such as Apna, Naukri, Indeed, etc.
• Screen resumes, shortlist candidates, and schedule interviews.
• Coordinate interviews with management and department heads.
• Maintain recruitment records and candidate database.

2. Employee Relations

• Act as the primary contact point for employees regarding workplace issues, concerns, and support.
• Maintain a positive and professional work environment.
• Resolve employee grievances in coordination with management.

3. Payroll & Attendance Management

• Prepare monthly salary calculations based on attendance records.
• Calculate overtime as per company policy.
• Maintain employee attendance, leave records, and payroll data.
• Coordinate with accounts department for timely salary processing.

4. Director Coordination & Personal Assistant Role

• Handle coordination between all Directors of the company.
• Maintain a list of tasks assigned by Directors and track pending work.
• Regularly follow up with concerned staff or departments to ensure timely completion.
• Update Directors regarding pending tasks, progress, and completion status.
• Assist Directors in scheduling meetings, internal coordination, and priority work management.

5. Employee Engagement Activities

• Organize employee engagement activities such as:
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• Birthday celebrations
• Festival celebrations
• Recreation or team-building activities
• Help maintain a positive workplace culture.

6. Office Administration

• Manage administrative responsibilities including:
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• Calling and coordinating with vendors (plumber, electrician, printer/ink refill, internet service, etc.).
• Ensuring proper functioning and maintenance of office facilities.
• Handling basic office operational requirements.

7. SOP Implementation & Support Staff Management

• Prepare and implement SOPs for peons and support staff.
• Ensure proper cleanliness and maintenance of all office premises.
• Assign and monitor daily tasks of peons and housekeeping staff.

8. HR Documentation & Compliance

• Maintain employee files, HR records, and documentation.
• Ensure adherence to company HR policies and procedures.
• Assist management in implementing HR policies and administrative systems.
• Required SkillsStrong communication and coordination skills
• Ability to handle confidential management information
• Experience in recruitment and HR operations
• Administrative and vendor management skills
• Strong follow-up and task management ability

Experience3–5 years experience in HR / Administration (Pharma industry preferred)