Lead Contracts Administration

Lead - Contracts Admn

Lead and Guide Team of Contract Engineers for preparation of Contracting strategy, Vendor data base, Vendor Development program for upcoming projects, Tender documents like Conditions of Contract, Scope of Work, Mode of Measurement, Standardization of Pay Items, Payment Milestones, Bid Qualification criteria.                      

Participating Pre-Bid Meeting, Monitoring Tendering Process and Bid Qualification and Comparison, Resolution of bidders queries, Bid Evaluation Process, Participate in Cost Negotiation meetings for major contracts and preparation of Management approval note for contract award                       

Post Contract Management at leadership role includes initiation of Kickoff meeting, monitoring of contractual compliances before, during and after contract award process. Participate in Weekly Progress Review Meeting with Project Team.  Quarterly Review of contractor’s Safety, Quality and Progress performance for Vendor database management.  Claim avoidance by addressing contractual issues and claims on time and ensure smooth closure of contract.                 

Lay down over-arching guidelines for different procurement methods depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR, availability of rate contract, value, delivery timeline etc.; Careful review and approval of procurement method chosen             

Review procurement plan for all categories basis the long-term procurement strategy                      

Devise framework for vendor selection by defining the evaluation criteria and bidding process depending on the nature of the category                   

Oversee the vendor evaluation process as per the set framework; provide necessary guidance in identification of vendors as and when required                     

Lead preparation of commercial estimate by identifying elements for direct & indirect costs, overhead, profit margins and contingency, if any, using standardized estimation templates                 

Ascertain Note for Approval (NFA) for selected bidder (vendor) is duly prepared and approved as per DoA for multiple categories                  

Define the contract formulation protocol and standard templates covering common clauses                        

Ascertain timely set-up of approved contract record within the ERP system              

Oversee the process of obtaining Advance Bank Guarantees/ Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements               

Ascertain timely issue and record upload on ERP of rate contracts based on approved NFA             

Define the framework for handling change order (including quantity/ rate variation, extra items, Time Extensions etc. as required) as well as query management (from vendor as well as internally)                       

Ensure timely preparation of billing break up and maintain in SAP PO                       

Oversee contract closure and take necessary actions             

Contribute to management of inbound logistics services for Ex-Works Domestic Supplies at BU Level                     

Ensure contingency plans are in place for exigency business requirements                

Lead interaction with target entities for mergers & acquisitions due diligence regarding take- over of third party assets               

Identify requirements and define the process of obtaining clearances and documentation for taking over assets from target entities                  

Provide key commercial inputs for any new business opportunities or business case. It includes providing contracting structure having an optimal tax impact, project/ package estimates (project, budgets, etc.)                  

Determine the vendor evaluation criteria for the different categories and guide the category leads in identification of suitable criteria as per the unique requirements                   

Establish strategic partnerships with suppliers which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business                   

Spearhead vendor segmentation criteria and subsequent preparation of vendor segmentation matrix based on annual spend with the vendor and risk associated with the vendor                

Ascertain preparation of vendor performance evaluation criteria and frequency for each vendor segment               

Establish the process and underlying tools for performance measurement; Determine guidelines for dealing with unsatisfactory performance                     

Establish strategic partnerships with suppliers which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business                   

Lead data analysis related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories and guide Category Leads to identify opportunities to improve efficiency and value                        

Determine interventions basis the data analytics performed and oversee implementation by Category Leads for their respective categories                  

Monitor and ensure adherence to defined governance protocols across categories managed; Report on KPIs to measure success of Techno-commercial governance in team             

Lead analysis of audit findings for categories managed and ensure that corrective measures are taken to address identified gaps                        

Identify all procurement risks for different categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)                 

Evaluate & prioritize the identified risks on their likelihood, impact and controllability                       

Oversee preparation of risk mitigation plan                 

Educational Qualification:                               

Bachelor's degree in engineering with a Master's degree preferred in business administration, supply chain management, operations, finance or a related area                             

Experiences:                             

20 plus years of experience of contract adminstration in a large manufacturing set up                                

Skills:                           

Advanced knowledge of contract law and regulations in a large manufacturing set up                                 

Proficiency in contract drafting, review, and negotiation.                               

Proven track record in managing large and complex contracts                                   

Strong understanding of risk management and mitigation strategies in contract administration                               

Ability to analyze complex contractual terms and conditions                         

Experience Level

Senior Level