Personal Assistant to Chief Procurement Officer

Personal Assistant (CPO Office)

Responsibilities

• Manage the CPO’s calendar, scheduling meetings, appointments, and travel arrangements to optimize time and productivity.
• Act as the primary point of contact for internal and external stakeholders, ensuring effective communication and timely responses.
• Prepare, review, and organize critical documents, presentations, and reports for the CPO, ensuring accuracy and alignment with business objectives.
• Coordinate and facilitate meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Support the CPO in tracking and monitoring key procurement and supply chain initiatives, ensuring alignment with the Coal to Chemical business unit’s strategic goals.
• Handle confidential and sensitive information with discretion, maintaining the highest level of professionalism.
• Assist in the preparation and execution of procurement-related events, workshops, and conferences.
• Collaborate with cross-functional teams to gather data and insights required for decision-making and reporting.
• Monitor and manage correspondence, ensuring timely and appropriate responses to emails and other communications.

Qualifications

Required Qualifications & Experience

• Minimum of 5 years of experience in a similar role, preferably supporting senior executives in a corporate environment.
• Proven expertise in managing complex schedules, travel arrangements, and stakeholder communications.
• Experience in the energy, mining, or related industries is highly desirable.

Educational Background

• Bachelor’s degree in Business Administration, Management, or a related field.
• Advanced certifications in Office Management or Executive Assistance are preferred.

Years & Type of Experience

• 5+ years of experience in executive assistance or personal assistant roles.
• Demonstrated ability to manage high-pressure situations and multitask effectively in a dynamic business environment.