Receptionist

Collab Globus LLP

Designation: Receptionist

Work Timings: 10:30 AM to 7:30 PM

Weekly Off: 2nd & 4th Saturday (Subject to change based on work requirements)

email- careers@collabglobus.com

Position Overview: We are looking for a proactive, well-spoken, and highly organised Receptionist to represent Collab Globus LLP as the first point of contact for clients, visitors, and internal teams. The ideal candidate should have strong communication skills, a pleasant personality, the ability to multitask, and a professional approach to handling the front desk.

Key Responsibilities

1. Front Desk & Visitor Management

• Greeting and welcoming clients, visitors, interviewees, and vendors in a professional manner.
• Ensuring visitor log entries, issuing visitor passes, and notifying concerned departments.
• Managing meeting room bookings and ensuring cleanliness and readiness before meetings.
• Coordinating refreshments and ensuring hospitality standards are maintained.

2. Call Management

• Handling incoming calls with professionalism and directing them to the appropriate department/person.
• Managing outgoing calls, maintaining call logs, and ensuring timely call-backs when required.
• Screening spam/unnecessary calls and ensuring communication efficiency.

3. Email Management

• Monitoring front desk/reception email inbox and responding or forwarding queries promptly.
• Coordinating information with internal departments based on received emails.
• Maintaining organised email communication, documentation, and follow-ups.

4. Courier & Parcel Management 

• Receiving, recording, and dispatching all incoming/outgoing couriers, parcels, and documents.
• Maintaining daily logs of dispatches and deliveries.
• Coordinating with courier partners for pickups, delays, or urgent deliveries.

5. Vendor Coordination·       

• Handling vendor visits related to office supplies, pantry items, maintenance, and services.
• Maintaining vendor records and coordinating approvals for any purchases.
• Following up on service calls, AMC visits, and pending requests.

6. Housekeeping & Office

• Maintenance Management
• Supervising housekeeping staff to ensure timely cleaning and upkeep of workstations, washrooms, pantry, reception, and common areas.
• Monitoring cleanliness standards throughout the day.
• Coordinating with facility/maintenance teams for repairs, replacements, and office upkeep.

7. Interview & Candidate Management

• Managing walk-in candidates, guiding them for interviews, tests, or waiting area processes.
• Coordinating with HR for interview schedules.
• Keeping candidate records updated and assisting during recruitment drives.

 Additional Responsibilities

• Handling all the DSC.
• Assisting in basic administrative tasks and documentation.
• Ensuring inventory management for stationery, pantry, and office supplies.
• Supporting HR & Admin teams during events, celebrations, and company activities.
• Handling small petty cash expenses related to front-desk operations (if assigned).
• Maintaining confidentiality of all organisation-related information.
• Ensuring a positive and professional front-office environment at all times.

Required Skills &

Qualifications· 

•  Proven experience as a Receptionist, Front Desk Executive, or Admin Assistant. A fresher may work, but should have the capabilities to adapt to the work.
• Excellent communication skills – verbal & written.
• personality, presentable appearance, and strong interpersonal skills.
• Basic Excel, MS Office & computer operational skills are mandatory.
• Ability to multitask, prioritise, and work in a fast-paced environment.
• Strong organisational and time-management abilities.
• Professional attitude with the ability to handle pressure situations.