Receptionist / Front Office Executive

Job description

1. Greetings, Attend Guests & visitors at reception

2. Call managements 

3. Maintain telephone directory: contact details and address records of staffs

4. Contact details of HO maintenance-related persons & agencies

5. Staff, Office boys & HK staff - IN / OUT & staff break time updates

6. Maintain attendance sheets & check matrix connectivity

7. Data entry, Back office and admin support work 

8. Prepare daily work & Weekly planning reports & send them to the reporting head.

9. Planning & Coordinate for every possible festival, celebration & event

10. Arrange for someone to handle reception desk in your absence

11. Maintain reception desk – properly arrange, decorate, clean, and update the notice board updates with articles, movie schedules, magazines, newspapers, etc.

12.Maintain files & registers

13.Handle proper cleaning of the outside area, parking, backyard & garden

14.Prepare Gate pass, inward & out-ward material check & maintain records

15.Postage & courier management

16.Other multiple tasks as & if assigned by the management & reporting head

Required Candidate profile

Presentable with good communication