Security and Program Coordination Executive

Security P&C

Responsibilities

Security Strategy Management  

Executive Management

• Perform administrative tasks for CSO including managing an active calendar of appointments, completing reports, arranging detailed travel plans, itineraries and agendas, compiling documents for travel-related meetings, etc.
• Plan, coordinate and ensure the schedule of CSO is followed and respected. 
• Communicate directly, and on behalf of the CSO, with senior management on matters related to CSO's programmatic initiatives.
• Prioritize and follow-up on incoming issues and concerns addressed to the CSO, including those of a sensitive or confidential nature. 
• Provide a bridge for smooth communication between the CSO office and internal departments
• Work closely and effectively with the CSO to keep him/her well informed of upcoming commitments and responsibilities. 
• Prioritize conflicting needs, and follow-through on projects to successful completion

Senior Management Liaison

• Participate as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
• Assist in coordination of the agenda of senior management team meetings and off-sites, and all staff meetings
• Facilitate cross-divisional coordination of travel and outreach plans

Communication and Outreach

• Ensure that schedule of CSO is kept updated and respond to requests for materials regarding the CSO and the organization, in general.
• Review and edit first drafts for written communications to external stake holders
• Follows up on contacts made by the CSO and supports the cultivation of ongoing relationships 

Administrative Management

• Provide hospitality to all guests and help to create a welcoming environment.
• Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
• Answer main phone line and respond to inquiries.

Provide event management support, when required

Qualifications

Educational Qualification:

• Graduate in any stream

Experiences:

• More than 2 years of experience in security operations in a reputed organization.
• Proven analytical and problem-solving skills, as well as an ability to manage multiple tasks simultaneously 
• Rich experience interfacing with all levels of management; Experience of managing complex stakeholder interactions and leading discussions with top management

Experience implementing latest technology tools, systems, and applications in Security operations