Deputy General Manager - Civil Buyer

Senior Buyer - Civil

Responsibilities

Strategy, Planning, SOP and Guidelines

1. Understand the Techno-Commercial strategy and plan for CPO/ BU
2. Take necessary actions in own area of work to implement strategic initiatives (Group-wide/
   CPO specific BU specific) as per plan

Core Procurement

Purchase Requisition (PR) Review

• Assist in the review of approved PR from user department; seek additional information if
  required from user for correctness & completeness of PR
• Provide support in identifying the type and method of procurement (depending on type of
  material/ services to be procured, nature of PR (normal vs. emergency PR), stocks
  available, availability of rate contract, value, delivery timeline etc.
• Strategic Sourcing for Capex, Opex, Bulk Material & Services

1. Contribute to the strategic sourcing process by participating in activities such as:
   Selection of bidding process, preparation of vendor selection approach and vendor
   evaluation criteria depending on the nature of the category
2. Preparing the request for information (RFI) document for bidder evaluation
   Identification of potential bidders who meet the requirements (using Company vendor
   database, Supply market analysis, advertisement or recommendations from other teams)
   Preparation of the Request for Proposal (RFP) document
3. Organizing and planning pre-bid meeting based on the queries and communication
   requirements from vendors
4. Technical and Commercial bid evaluation of vendors
   Conducting fact-based negotiations/e-auctions with shortlisted bidders
5. Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required
   approvals as per DoA

Contract Preparation and Order Placement

1. Prepare contract document as per stated protocols & standard templates
2. Set up the approved contract record within the ERP system, using the appropriate system
   steps and functionality
3. Maintain the contract document for future reference as per defined document
   management policy
4. Send the contract to vendor and all identified stakeholders
5. Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/
   CPBG)/ Customs related documents from vendor as per requirements

Procurement through Rate Contracts:

1. Based on approved NFA, prepare, review and issue rate contracts
2. Prepare master outline agreement (OA) in ERP system based on rate contract
3. Prepare PO / SO for procurement under valid rate contract

Supplier/ Vendor Identification and Onboarding

1. Coordinate with new identified vendors to send information/ documents in predefined
   forms for evaluation
2. Prepare vendor evaluation criteria for the category in consultation with quality, engineering
   and project management & control departments Check details of forms submitted by vendor for their completeness and validity of
   documents
3. Coordinate with Quality/Engg /User team for vendor assessment if required
   If the vendor is qualified based on the vendor evaluation criteria, update approved vendor
   list & communicate to vendor
4. Populate required data and documents into MDG/Ariba system to get vendor code created
   in SAP

Supplier/ Vendor Performance Management

1. Contribute to performance evaluation, management and development planning of suppliers/
   vendors for assigned category by partaking in activities such as:
2. Preparation of vendor segmentation matrix based on annual spend with the vendor and
   risks associated
3. Preparation of vendor performance evaluation criteria and frequency of evaluation for each
   vendor segment
4. Assigning performance levels to vendors, review of vendor scorecard, and checking if the
   performance is meeting desired level
5. In case of satisfactory performance, communicating performance feedback to vendors
   highlighting improvement opportunities on individual parameters
6. In case of unacceptable performance, communicating performance to vendor & planning
   discussions to identify actions required for performance improvement

Qualifications

Education
Bachelor's degree in engineering in any discipline

General Experience

1. 9+ years of experience in procurement, supply chain management and related area.
   Technical Experience
2. Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/large size Infrastructure projects, estimation and cost Engineering
3. Experience in working with e- procurement systems and tools (SAP, Ariba, and other financial reporting tools, contract management tool, reverse auctions, etc.)
4. Demonstrate methodical and precise approach towards commercial and contractual execution
5. Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management