Site Administration and Office Management Executive

Site Admin

Site Administration & Office Management

• Oversee site office operations, including documentation, filing systems, and correspondence.

• Manage site facilities such as accommodation, transportation, housekeeping, and utilities.

• Coordinate issuance and control of site ID cards, access passes, and attendance systems.

Manpower & HR Coordination

• Maintain manpower records, attendance, and leave data for staff and contract workers.

• Coordinate with HR for mobilization, demobilization, onboarding, and exits.

• Support payroll inputs, timesheets, and contractor manpower reports.

Vendor & Contractor Coordination

• Coordinate with local vendors, service providers, and contractors for site-related services.

• Assist in procurement follow-ups for office supplies, consumables, and site facilities.

• Verify bills related to site administration and services.

Documentation & Reporting

• Maintain site registers, logs, and statutory records as required.

• Prepare and submit daily, weekly, and monthly administrative reports to project management.

• Support audits and inspections by ensuring availability of site documents.

Compliance & Support Functions

• Support compliance with labor laws, statutory requirements, and company policies at site.

• Coordinate with EHS team for safety inductions and record-keeping.

• Assist project team in organizing meetings, visits, and reviews.

Inventory & Asset Management

• Maintain records of site assets, furniture, IT equipment, and consumables.

• Track issuance, movement, and condition of site assets.

Coordination & Communication

• Act as a single point of contact for administrative matters at site.

• Coordinate between site team, head office, and external agencies.

• Ensure effective communication of administrative instructions and updates.

Qualifications & Experience

• Bachelor’s degree / Diploma in Administration, Commerce, Arts, or related field.

• 8–10 years of experience in site administration, preferably in EPC, solar, or infrastructure projects.

Key Skills

• Strong administrative and organizational skills.

• Knowledge of site HR processes and documentation.

• Good communication and coordination abilities.

• Proficiency in MS Office (Excel, Word, Outlook) and basic reporting.