Senior Buyer - Civil Procurement

Sr. Buyer Civil

Responsibilities

Techno-Commercial Strategy and Initiatives
► Understand the Techno-Commercial strategy and plan for CPO/ BU
► Take necessary actions in own area of work to implement strategic initiatives (Group-wide/
CPO specific BU specific) as per plan

Purchase Requisition (PR) Review
► Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
► Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.) Strategic Sourcing for Capex, Opex, Bulk Material & Services
Contribute to the strategic sourcing process by participating in activities such as:
► Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
► Preparing the request for information (RFI) document for bidder evaluation
► Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
► Preparation of the Request for Proposal (RFP) document
► Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors
► Technical and Commercial bid evaluation of vendors
► Conducting fact-based negotiations/e-auctions with shortlisted bidders
► Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA

Contract Preparation and Order Placement

► Prepare contract document as per stated protocols & standard templates
► Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
► Maintain the contract document for future reference as per defined document management policy
► Send the contract to vendor and all identified stakeholders
► Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements

Post Order Management
► Prepare Billing Break Up and get it uploaded in SAP, if applicable
► Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery
► Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.
► Facilitate closure of contracts and take necessary actions
► Manage inbound logistics services for other Ex-Works Domestic Supplies
► Execute contingency plans in case of immediate business requirements

Commercial Due Diligence for M&A or any new business opportunity
► Assist in the interactions with target entities for mergers & acquisitions due diligence regarding take-over of third party assets
► Contribute to the process of identifying requirements and obtaining clearances/ documentation for taking over assets from target entities
► Provide commercial inputs for any new business opportunities or business case. It includes providing contracting structure having an optimal tax impact, project/ package estimates (project, budgets, etc.)

Supplier/ Vendor Identification and Onboarding
► Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation
► Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments
► Check details of forms submitted by vendor for their completeness and validity of documents
► Coordinate with Quality/Engg /User team for vendor assessment if required
► If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor
► Populate required data and documents into MDG/Ariba system to get vendor code created in SAP

Supplier/ Vendor Performance Management
Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as:
► Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated
► Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment
► Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level
► In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters
► In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement
Supplier/ Vendor Engagement
► Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from

Qualifications

Education
Bachelor's degree in engineering in any discipline
General Experience
More than 9 years of experience in procurement, supply chain management and related area.
Technical Experience
► Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/ large size Infrastructure projects, estimation and cost Engineering
► Experience in working with e- procurement systems and tools (SAP, Ariba, and other financial reporting tools, contract management tool, reverse auctions, etc.)
► Demonstrate methodical and precise approach towards commercial and contractual execution
► Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management