Tender Executive

Job Title: Tender Executive (Infrastructure)Industry: Civil Engineering / Infrastructure ConstructionSpecialization: Water Supply, Drainage, Bridges, & BuildingsLocation: [Insert City], IndiaJob BriefWe are looking for a result-oriented Tender Executive to manage the end-to-end bidding process for government and private infrastructure projects. You will be responsible for identifying opportunities, preparing technical and financial bids, and ensuring 100% compliance with tender requirements for large-scale projects including STPs, WTPs, Bridges, and Commercial/Residential buildings.Key ResponsibilitiesTender Sourcing: Daily monitoring of portals like nprocure,eprocure,CPPP, GeM, State e-Procurement (e.g., gujarat , MP Tenders, etc.), and newspaper advertisements to identify relevant projects.Documentation & Compliance: Preparation and compilation of all statutory documents (Company Profile, Experience Certificates, Financial Audits, ISO Certificates, and Litigation History).Technical Bid Preparation: Working with the engineering team to prepare technical presentations, work methodologies, and equipment/manpower schedules specifically for:Water & Drainage: Pipeline layouts, pump house specifications, and treatment plant capacities.Bridges & Buildings: Construction timelines, material specs, and safety protocols.Commercial Bidding: Assisting in Cost Estimation and preparing the Bill of Quantities (BOQ). Coordinating with the accounts team for EMD (Earnest Money Deposit) and Bank Guarantees (PBG).Portal Management: Handling the entire online submission process, including digital signatures (DSC), encryption, and uploading heavy technical files before deadlines.Post-Bid Follow-up: Attending pre-bid meetings to seek clarifications, tracking bid opening statuses, and managing post-tender queries or "Reverse Auctions" on portals.Required Skills & QualificationsEducation: Graduate (B.E./B.Tech in Civil Engineering is preferred; B.Com or BBA with infra experience also considered).Experience: 2–5 years of experience in the Indian Infrastructure Tendering process.Portal Expertise: Expert-level knowledge of GeM (Government e-Marketplace) and various state e-procurement portals.Technical Knowledge: Familiarity with SOR (Schedule of Rates), DSR, and infrastructure-specific terms like EPC, HAM, and Item-Rate contracts.Software Skills: Proficiency in MS Excel (for BOQ), MS Word, and Adobe Acrobat.Attention to Detail: Ability to spot "hidden" clauses in tender documents that could lead to disqualification.Preferred AttributesExperience with specific government bodies like NHAI, CPWD, PWD, Jal Nigam, or Municipal Corporations.Strong communication skills for coordinating with vendors and subcontractors for material rates.Ability to work under high pressure and meet strict "submission-hour" deadlines.Key Performance Indicators (KPIs)Success Ratio: Percentage of bids technically qualified vs. submitted.Compliance: Zero rejections due to documentation errors.Timeliness: 100% of tenders submitted at least 4 hours before the portal deadline.