Tender Executive

Designation: Tender Management Executive

Location: Ahmedabad 

Job Type: Full-Time

About the Role:

We are seeking a highly skilled and detail-oriented professional (male or female) to join our team as a Tender Management Executive. The ideal candidate will be responsible for managing tender processes on various portals like GeM, n-procure, and others. This role requires a deep understanding of tender bidding, documentation, and compliance, along with the ability to build strong relationships with government departments and other clients. The candidate will play a key role in ensuring timely and successful tender submissions, driving business growth, and maximizing profitability through tender business.

Key Responsibilities:

1. Tender Portal Management:

o Log in to tender portals (GeM, n-procure, etc.) daily to identify and select appropriate tenders as per eligibility criteria.

o Study and analyze tender documents to ensure compliance with eligibility, volume, product, delivery location, pricing, terms and conditions, EMD details, submission deadlines, pre-bid meetings, and opening dates.

2. Tender Bidding Process:

o Own the end-to-end tender bidding process, including documentation, submission, and follow-ups.

o Ensure timely and accurate submission of tenders with all required details, including company profile, product information, proposals, and supporting documents.

3. Customer Engagement:

o Approach government departments and other clients professionally to differentiate from competitors.

o Arrange meetings with clients at their premises to discuss tender requirements and present solutions.

o Organize client visits to the company’s plant and experience center for product demonstrations and touch-and-feel experiences.

4. Follow-Ups and Lead Conversion:

o Maintain regular follow-ups with departments and clients to build relationships and convert tenders into business.

o Set up PR (Public Relations) activities to strengthen client relationships and ensure repeat business.

5. Data Management and Reporting:

o Maintain a comprehensive database of all shortlisted and submitted tenders, including their progress and status.

o Prepare and share tender summaries, reports, and suggestions based on defined criteria and USPs.

6. Documentation and Compliance:

o Ensure perfect documentation and keep updating required documents based on tender requirements.

o Participate in reverse auctions and manage L1 and link generation processes.

7. Reseller and OEM Management:

o Manage OEM panel approvals/rejections and vendor code creation.

o Handle reseller management and ensure smooth coordination with partners.

8. Incident Management:

o Address and resolve incidents related to tender processes as and when required.

9. Product and Invoice Management:

o Add products to portals as per tender requirements.

o Ensure timely invoice generation and follow-up on payments.

10. Business Growth:

o Focus on maximizing profitability through tender business.

o Participate in unlimited tender submissions (GeM + Non-GeM) and share tender suggestions regularly.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Marketing, or a related field.

• Proven experience in tender management, business development, or a similar role, with expertise in GeM, n-procure, and other tender portals.

• Strong understanding of tender processes, documentation, and compliance requirements.

• Excellent communication, negotiation, and interpersonal skills.

• Proficiency in MS Office (Excel, Word, PowerPoint) and tender management tools.

• Self-motivated, detail-oriented, and capable of working under tight deadlines.

• Knowledge of reverse auctions, L1 processes, and link generation.

Preferred Attributes:

• Prior experience in tender management and government bidding processes.

• Knowledge of the modular furniture sector will be an added advantage.

• Strong analytical and problem-solving skills.

Key Performance Indicators (KPIs):

• Number of tenders identified, submitted, and won.

• Growth in tender-based business profitability.

• Timely and accurate submission of tenders.

• Customer satisfaction and repeat business.

• Effective documentation and compliance.

What We Offer:

• Competitive salary and performance-based incentives.

• Opportunity to work in a dynamic and growth-oriented environment.

• Professional development and training opportunities.