We are looking for a proactive and highly organized Personal Secretary to support senior management in a dynamic and fast-paced events planning company. The ideal candidate will handle day-to-day administrative and personal tasks, manage schedules, and serve as a key point of coordination for both internal teams and external clients. A background or interest in event planning is a strong advantage.

Key Responsibilities:

• Manage the calendar and schedule of the executive, including client meetings, site visits, and vendor appointments.

• Coordinate travel arrangements, accommodation, and itineraries for events and business travel.

• Draft, review, and edit correspondence, contracts, proposals, and presentations related to events.

• Handle confidential information with discretion and professionalism.

• Serve as the point of contact for vendors, partners, and clients when executive assistance is needed.

• Assist in preparing for events, including managing checklists, timelines, and communication with team members.

• Organize and maintain files (digital and physical) of past and upcoming events, contracts, invoices, and communications.

• Take notes during meetings and follow up on action items, ensuring deadlines are met.

• Provide personal assistance tasks such as reservations, errands, and managing personal appointments for the executive.

• Support in office administration tasks such as supply management, invoicing follow-ups, and expense tracking.