Category Procurement Manager

Head TC

Responsibilities

Strategy, Planning, SOP
and Guidelines
Techno-Commercial Strategy and Initiatives
► Understand the Techno-Commercial strategy and provide directions for planning for CPO/
BU/ Site
► Contribute to the design of Techno-Commercial organization structure at CPO/ BU/ Site level
► Spearhead strategic initiatives in own area of work (Group-wide/ CPO specific BU specific/
Site specific) as per plan
Core Procurement
Purchase Requisition (PR) Review
► Establish the process of PR Review; Oversee accuracy and correctness of already approved
PRs and check if procurement can be made
► Lay down over-arching guidelines for different procurement methods depending on type
of material/ services to be procured, nature of PR (normal vs. emergency PR, availability of
rate contract, value, delivery timeline etc.; Careful review and approval of procurement
method chosen

Category Analysis
► Based on business plan, lead long term demand projections (three years) for key categories
at CPO/ BU/ Site level, and define category-wise sourcing strategy
► Review procurement plan for all categories basis the long-term procurement strategy
Strategic Sourcing for Capex, Opex, Bulk Material & Services
► Devise framework for vendor selection by defining the evaluation criteria and bidding
process depending on the nature of the category
► Oversee the vendor evaluation process as per the set framework; provide necessary
guidance in identification of vendors as and when required
► Lead preparation of commercial estimate by identifying elements for direct & indirect costs,
overhead, profit margins and contingency, if any, using standardized estimation templates
► Direct and oversee evaluation of technical and commercial proposals from bidders and help
finalize the most appropriate vendor by managing negotiation discussions
► Ascertain Note for Approval (NFA) for selected bidder (vendor) is duly prepared and
approved as per DoA for multiple categories
Contract Preparation and Order Placement
► Define the contract formulation protocol and standard templates covering common clauses
► Ascertain timely set-up of approved contract record within the ERP system
► Oversee the process of obtaining Advance Bank Guarantees/ Contract Performance Bank
Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements
Procurement through Rate Contracts:
► Ascertain timely issue and record upload on ERP of rate contracts based on approved NFA
► Lead and manage preparation of Purchase Order (PO) / Service Order (SO) for
procurement under valid rate contract
Associated Procurement
Activities
Post Order Management
► Define the framework for handling change order (including quantity/ rate variation, extra
items, Time Extensions etc. as required) as well as query management (from vendor as well
as internally)
► Ensure timely preparation of billing break up and maintain in SAP PO
► Oversee contract closure and take necessary actions
► Contribute to management of inbound logistics services for Ex-Works Domestic Supplies at
BU Level
► Ensure contingency plans are in place for exigency business requirements
Commercial Due Diligence for M&A or any new business opportunity
► Lead interaction with target entities for mergers & acquisitions due diligence regarding takeover
of third party assets
► Identify requirements and define the process of obtaining clearances and documentation
for taking over assets from target entities
► Provide key commercial inputs for any new business opportunities or business case. It
includes providing contracting structure having an optimal tax impact, project/ package
estimates (project, budgets, etc.)
Supplier Management
Supplier/ Vendor Identification and On-boarding
► Determine the vendor evaluation criteria for the different categories and guide the category
leads in identification of suitable criteria as per the unique requirements

► Oversee timely updating and maintenance of data and documents pertaining to approved
vendors
Supplier/ Vendor Performance Management
► Spearhead vendor segmentation criteria and subsequent preparation of vendor
segmentation matrix based on annual spend with the vendor and risk associated with the
vendor
► Ascertain preparation of vendor performance evaluation criteria and frequency for each
vendor segment
► Establish the process and underlying tools for performance measurement; Determine
guidelines for dealing with unsatisfactory performance
Supplier/ Vendor Engagement
► Establish strategic partnerships with suppliers which will benefit Adani from a long-term
perspective and effectively leverage them for value additions to business
Data management
► Lead data analysis related to various procurement activities (e.g. commodity analysis,
supplier debugging, etc.) for respective categories and guide Category Leads to identify
opportunities to improve efficiency and value
► Determine interventions basis the data analytics performed and oversee implementation by
Category Leads for their respective categories
Governance
Governance and Audit Management
► Monitor and ensure adherence to defined governance protocols across categories
managed; Report on KPIs to measure success of Techno-commercial governance in team
► Lead analysis of audit findings for categories managed and ensure that corrective measures
are taken to address identified gaps
Risk Management
► Identify all procurement risks for different categories (using master list of procurement risk,
supply market analysis, long term procurement plan, annual procurement plan and project
risk register)
► Evaluate & prioritize the identified risks on their likelihood, impact and controllability
► Oversee preparation of risk mitigation plan
People Management
► Set goals, review performance and provide feedback to team members to ensure a
motivated and committed team
► Identify development needs of team members and develop Individual Development Plans
(IDP)
► Develop team members on current and future functional focus areas aligned to the
capability matrix and IDP guidelines
► Foster an environment of learning, excellence and innovation within the team

Qualifications

More than 18 years of experience of category procurement management with minimum 5 years of experience of
managing small-mid-sized teams