Account Assistant

Job Title: Accounts & Sales Support Executive Department: Finance & Sales Reports To: Accounts cum Sales Manager

Job Summary: The Accounts & Sales Support Executive is a foundational role designed to be the backbone of our Accounts and Sales operations. You will be responsible for ensuring the smooth execution of daily administrative and financial tasks, freeing up the Manager to focus on strategic growth.

This is a growth-oriented position. We are looking for a meticulous and ambitious individual who is eager to master the fundamentals of our business and, over time, take on progressively challenging responsibilities in either finance or sales operations.

Core Responsibilities:

• Sales Support:
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• Accurately and promptly prepare quotations and proforma invoices as per the specifications provided by the Sales Manager.
• Maintain and update the customer database (CRM) with new leads and contact information.
• Coordinate with the logistics/operations team for dispatch details post-sales.
• Handle initial client queries regarding quotations and order status.
• Accounts Support:
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• Perform daily data entry in Tally (or relevant ERP), ensuring all records are up-to-date.
• Create and process all types of vouchers, including purchase, sales, payment, receipt, and journal vouchers.
• Assist in maintaining the ledger and reconciling bank statements.
• Generate basic reports, such as accounts receivable/payable statements, as requested.
• Administrative & Coordination:
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• Maintain organized digital and physical files for all quotations, invoices, and vouchers.
• Follow up with clients for outstanding payments and C-Forms (if applicable).
• Support the manager in preparing sales reports and financial summaries.

Qualifications & Skills:

• Required:
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• Bachelor's Degree (B.Com, BBA, or equivalent) is preferred.
• Proficiency in Tally (ERP 9 / Prime) is essential.
• Strong working knowledge of MS Excel and MS Word (for quotes and reports).
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Desired (Growth Indicators):
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• A proactive, "can-do" attitude and a strong desire to learn.
• Good written and verbal communication skills.
• Problem-solving aptitude; the ability to identify and flag discrepancies.
• 1-2 years of experience in a similar role (is a plus, but not mandatory for the right candidate).