Head - Finance & Accounts

JOB PURPOSE/OVERVIEW/SUMMARY:

We are looking for a high-ownership Accounts & Finance professional with 4–5 years of experience who can independently manage end-to-end finance operations and handle complex/ad-hoc tasks where SOPs may not always exist.

This role requires strong execution ability, structured thinking, coordination across departments, and ownership of financial accuracy. The candidate should be capable of guiding team members when required. Formal people-lead responsibilities may be assigned based on performance and business needs.

KEY DELIVERABLES / RESPONSIBILITIES:

Accounting & Closures:

• Handle day-to-day accounting operations, ledger scrutiny, and ensure accuracy of books.
• Support month-end and periodic closures with proper reconciliations and audit-ready documentation.
• Maintain strong accounting hygiene across sales, purchases, expenses, and journal entries.
• Ensure timely preparation of financial data for management review.

Billing, Receivables & Revenue Controls:

• Ensure accurate invoicing, CN/DN management, billing trackers, and coordination for approvals and PO documentation.
• Support customer reconciliations and closure of open receivable items.
• Assist with revenue reporting, collection tracking, and follow-ups.
• Ensure alignment of sales cycle documentation (Quotation/PO → SO → Delivery → Invoice → Collections/Reconciliation).

Purchase Accounting & Vendor Management (AP):

• Vendor bill verification, booking accuracy checks, and payable tracking.
• Vendor reconciliations and closure of disputes (rate, tax, quantity, CN/DN differences).
• Strong control over Purchase Cycle: PO → GRN → Bill Booking → Payments → Reconciliation.
• Ensure payable ageing discipline and proper documentation.
• Purchase Accounting & Vendor Management (AP):Vendor bill verification, booking accuracy checks, and payable tracking.
• Vendor reconciliations and closure of disputes (rate, tax, quantity, CN/DN differences).
• Strong control over Purchase Cycle: PO → GRN → Bill Booking → Payments → Reconciliation.
• Ensure payable ageing discipline and proper documentation.

Payments, Banking & Cash Flow:

• Prepare payment proposals with proper documentation and approvals.
• Maintain UTR tracking, payment registers, and beneficiary validation controls.
• Own/ensure Bank Reconciliation Statements (BRS), petty cash monitoring, and employee reimbursements.
• Assist in cash flow tracking and planning support.

Statutory Compliance (Coordination & Follow-up):

• Manage compliance calendar and ensure timely filings/payments with proper documentation.
• GST (GSTR-1 / 3B), 2B vs Purchase Register reconciliation, vendor follow-ups.
• TDS working knowledge and coordination.
• EPF / ESI / Professional Tax coordination.
• Handle notices, escalations, and documentation follow-through.

Audit & Documentation:

• Coordinate statutory, internal, and bank audits – ensure data readiness and tracker maintenance.
• Close audit observations with proper documentation and evidence.
• Maintain organized finance documentation: agreements, sanction letters, compliance proofs, system reports, and key folders.
• Inventory Accuracy & COGS Discipline (Critical Responsibility):
• Ensure inventory accuracy (system vs physical/virtual stock reconciliation).
• Identify and close stock discrepancies and system errors.
• Maintain COGS discipline and ensure reporting alignment.
• Work closely with operations and supply chain teams for control improvements.

Zoho Systems Ownership (Mandatory):

• Strong operational hold on Zoho Books and Zoho Inventory.
• Ensure process accuracy, validations, imports/exports, and report integrity.
• Troubleshoot system issues and improve workflows.
• Working knowledge of other Zoho products is an added advantage.

Automation & Process Improvement:

• Build and improve trackers, templates, and workflow structures.
• Drive reduction of manual dependency through structured processes.
• Support automation initiatives using Excel/Google Sheets.
• Improve reporting efficiency and financial visibility.

KEY SKILLS REQUIRED:

• 4–5 years of end-to-end Accounts & Finance experience.
• Strong hands-on experience in Zoho Books & Zoho Inventory (mandatory).
• Strong reconciliation skills (bank, vendor, customer, inventory).
• Good understanding of Sales & Purchase cycles.
• Closure readiness and audit preparation capability.
• Strong GST knowledge (2B reconciliation experience preferred).
• Excellent communication and coordination skills.
• Strong Excel & Google Sheets skills with an automation mindset.
• Working knowledge of Microsoft Office & Google Workspace.