Personal Secretary

We are looking for a highly organized and trustworthy Personal Secretary to manage end-to-end administrative, communication, and coordination responsibilities for the Managing Director. The role requires excellent communication skills, strong Excel knowledge, multilingual ability, and the capability to handle sensitive situations independently and professionally.

Key Responsibilities

End-to-End Mail & Communication Management

Handle all incoming and outgoing emails on behalf of the Managing Director

Draft, reply, and follow up on professional emails

Filter, prioritize, and flag important communications

Maintain confidentiality of all correspondence

Excel & MIS Support

Prepare reports, trackers, and dashboards using MS Excel

Maintain MIS related to meetings, follow-ups, sales, expenses, and tasks

Analyze data and present summaries to management

Calendar & Schedule Management

Manage daily calendar, appointments, and meetings

Schedule calls, meetings, and reminders

Coordinate with internal teams and external stakeholders

Communication & Coordination

Act as the first point of contact for calls, visitors, and emails

Communicate confidently with clients, vendors, and senior executives

Coordinate with multiple departments to ensure timely execution

Language & Presentation

Communicate fluently in English and Hindi (additional languages preferred)

Draft professional messages, notes, and presentations

Represent the Managing Director in routine communications

Situation Handling & Decision Support

Handle urgent situations calmly and professionally

Take ownership of tasks and ensure closure

Anticipate requirements and proactively support the Managing Director

Required Skills & Qualifications

Graduate / Post Graduate (preferred)

2–5 years of experience as Personal Secretary / Executive Assistant

Expert-level knowledge of MS Excel (Formulas, Pivot Tables, MIS)

Excellent verbal and written communication skills

Fluency in English and Hindi

Strong organizational and multitasking abilities

High level of discretion and integrity

Preferred Skills

Knowledge of Google Workspace (Docs, Sheets, Calendar)

Experience in handling senior management communications

Ability to work independently with minimal supervision

Key Traits Required

Confident and presentable

Calm under pressure

Proactive and solution-oriented

Excellent interpersonal skills

Working Style

Fast-paced, dynamic environment