Job Title: Executive Assistant / Executive Administrator

Location: Bangalore

Reporting Manager: HR Director

Job Type: Full-time (Monday to Saturday, 10am to 7:00 PM)

Mandatory Languages: English and Kannada

About Us: White Gold is a technology-driven and innovative company that leverages advanced technology to provide exceptional service to our customers. As a leading player in the gold buying sector, we are dedicated to delivering unmatched value and satisfaction to our clients. With over 60+ branches across Karnataka, Telangana, Andhra Pradesh and Kerala and a strong team of 200+ employees, we have built a reputation as a trusted name in the market. Guided by our core values of integrity, innovation and customer satisfaction, we continue to redefine industry standards and exceed expectations.

Job Summary: An Executive Assistant /Executive Administrator is one who plans and executes work to ensure Senior Executives priorities are met, organization goals and objectives are achieved using best practices.

Key Responsibilities: -

1. Administrative and Office Support :

 Maintain comprehensive and accurate records, ensuring organizational processes are documented and accessible.

 Serve as the primary point of contact for all employees while liaising with clients, business partners, major vendors, and senior executives from external agencies.

 Provide comprehensive administrative assistance to ensure senior executives' priorities align with organizational goals.

2. Meeting Coordination and Communication :

 Set up and conduct meetings as required, ensuring efficient scheduling and communication.

 Manage key information flow by handling minutes of meetings, maintaining e-calendars, sending emails, drafting memos, presentations, and reports on behalf of the executive. -Summarize by distilling complex information into a concise and impactful overview.

 Act as a ‘follow-up manager’ to ensure the execution of agreed actions across the Board and Senior Leadership Team.

 Attend and present at Senior Leadership Team meetings (both on-site and off-site), using effective presentation methods.

3. Documentation and Record Maintenance :

 Maintain comprehensive and accurate records, ensuring organizational processes are documented and accessible. 

4. Travel and Event Management

 Organize and manage travel logistics for senior executives, ensuring seamless travel experiences.

 Plan and coordinate team communications and events, both internal and off-site.

Skills :

 Proficiency with office productivity tools and an aptitude for learning new software and systems.

 Strong time-management skills and ability to organize and coordinate multiple concurrent projects.

 Excellent verbal and written communication skills.

 Ability to maintain discretion and confidentiality.

 Strong interpersonal skills for effective client and staff interaction.

Attributes :

 Tech-savvy with a professional approach.

 Flexible team player, adaptable to changes and challenges.

Experience :

 A minimum of four years of experience in an administrative role directly reporting to upper management.

 Experience in overseeing budgets and expenses.

 Experience in developing internal processes and improvements.

Education :

 Bachelor’s degree or equivalent in a relevant field.

 Additional certifications or a postgraduate diploma are advantageous.