Receptionist Cum HR Admin Office Assistant

Post Suitable: Female only

Kindly share your Resume / CV by WhatsApp on Cell No. 6366751637, we will contact you for F2F interview ONLY, there will be NO virtual OR telephonic interview.

Address: To Work

V-Tronik Innovation LLP Address No. 627/4, 36B, 3rd Floor, 1st Main, Peenya Industrial Area, Bengaluru- 560058 Karnataka. Land Mark : Near NTTF Circle

We work 6 days a week, timing 9 AM to 6 PM & Sunday Holiday.

Benefits ESIC / PF (If eligible) + Insurance / Bonus / Gratuity / Leaves all as per Labour Law + Yearly Increment + Travel Allowance + Retention Bonus after completion of 5 years of duty, Salary negotiable based on experiences.

Basic requirement: Fluent English Speaking, Good Typing speed & preferably Kannada Speaking, knowledge of GEM Portal / Other Govt. Portal e- Bid , MS Excel with V Lookup, PIVO Table, Spread sheet, Table sum Formulas & Microsoft Outlook Emails.

Experience 3 – 5 years - share your resume on ‪+916366751637

Roles & Responsibilities - “HR – Admin  / PS & Operations Executive” - Multitask.

Personal Secretary

·       Devising and maintaining office systems, including data management and filing.

·       Arranging travel, visas and accommodation and, occasionally, traveling with Sr. & MD to take notes or dictation at meetings or to provide general assistance during presentations.

·       Screening phone calls, inquiries and requests, and handling them when appropriate.

·       Meeting and greeting visitors at all levels of seniority.

·       Organizing and maintaining diaries and making appointments.

·       Joining lunch / dinner with Sr. & MD as and when called with client or with any representative for official work.

·       Checking Emails on Outlook and responding to same taking feedback for Sr. & MD.

·       Taking dictation and preparing minutes of all meetings and sharing it time.

·       Visiting institute, Calling candidate having interviewed carrying out background check and recruiting

·       Maintaining all employees documents, producing same as when asked and taking care of HR & Admin.

·       Briefing papers, reports and presentations.

·       Organizing and attending meetings and ensuring the Sr. & MD is well prepared for all meetings liaising with clients, suppliers and other staff.

·       Responsibility for accounts, budgets, transfer of funds, Insurances, renewals

·       Delegating work to others in the absence of Sr. & MD and being involved in decision-making processes.

·       Pre- Qualification to fill and share in Excel details of Company having all information from Database or respective Mgr.

·       Receiving Tender Bid and responding to same by email having checked all Prerequisite of Clients.

·       Sending Tender Inquiry to Vendors / OEM / Distributors / Retailers and follow-ups for quotations and technical queries if any.

·       Preparing Excel comparative on commercial offer received from Vendor / OEM / Distributors / Retailers and technical comparison.

·       Inviting Vendor / OEM / Distributors / Retailers for commercial negotiation and follow-ups for revised offers.

·       Submitting the Tender Bid to client with all required as per tender prerequisite within time frame on bid submission.

·       Following with client for Order on the tender bid and to check the position in compare to other bidders competition.

·       Preparing the Excel sheet comparative of all bidders offer submitted and rating the Highest & Lowest.   

·       Releasing the Workorder to Vendors on Excel and chasing for delivery.

·       Sharing Delivery tracker and project schedule obtaining information from respective Mgr. having seamless coordination with various department.

·       Meetings the Clients / Vendors / Exhibitions and travelling in station, out of stations and abroad.

·       Managing front desk having assist to Jr. or in their absences.  

·       Travelling Interstate / Abroad for meeting clients, exhibition, events and get-together team building.

HR & Admin – Operations

Recruitment & Onboarding:

·       Publishing job ads on platforms and screening resumes.

·       Coordinating interviews, scheduling with hiring managers, and issuing offer letters.

·       Managing new hire orientation, employee onboarding, and document collection.

·       Employee Record Management:

·       Maintaining physical and digital personnel files (contracts, ID proofs, academic certificates).

·       Updating employee information in Human Resource Management Systems (HRMS)

·       Campus recruitment travelling interstate.

Payroll & Benefits Support:

·       Gathering attendance, leave, and overtime data for payroll processing.

·       Assisting with employee inquiries regarding payroll, tax deductions, and reimbursements.

·       Administering benefits (PF, ESI, gratuity, insurance).

Compliance & Policy:

·       Ensuring adherence to labour laws, such as the Shops and Establishments Act.

·       Drafting, updating, and communicating internal HR policies and handbooks.

·       Handling exits formalities and full-and-final settlements. 

Office Management:

·       Managing office supplies, inventory, and vendor coordination.

·       Overseeing facility maintenance, security, and cleaning services.

Logistics & Travel:

·       Coordinating travel arrangements, hotel bookings, and reimbursements for employees.

·       Managing vehicle and transport arrangements.

·       General Support:

·       Drafting internal memos and maintaining document control.

·       Organizing company events, meetings, and training sessions. 

Basic Requirements  

ü Well-groomed all the time.

ü Punctual in office timing.

ü To be present in office till such Sr. & MD leaves office.

ü Confidentiality

ü Loyalty

ü Teamwork

ü Presence of mind

ü Focused on topic

ü Sharing all critical information than and there to management.

We are not from consultancy firm, it's direct hiring for V- Tronik Innovation LLP, We don't take any fees & it's not on contract.

If Interested, do share your resume on Cell No. 6366751637

Regards

HR